Strategic Executive Assistant to Leadership Team

Fargo Park District; Fargo (ND); On-site; USD 50,000 - 70,000; Full time

Job summary

The Fargo Park District is seeking an experienced executive assistant to provide high level administrative support to the Executive Leadership Team. The role requires proactive problem solving, outstanding communication, and meticulous attention to detail, serving as the main contact between the Executive Director and the Park Board.

Responsibilities include coordinating calendars, arranging travel, preparing agendas, managing documents, and supporting special projects and events.

Qualifications

• Associates degree in office/business administration or equivalent administrative assistant work experience required.
• Minimum of 3 years of office administrative support experience preferably in a governmental setting.
• Executive Administration experience is highly preferred.

Responsibilities

• Coordinate and manage executive calendar, meetings, and travel.
• Screen and direct phone calls; manage emails and correspondence.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Organize travel itineraries, accommodations, and transportation.
• Create and format documents, reports, and presentations; maintain filing.
• Provide project management and support on special initiatives.
• Plan executive-level meetings and events, including catering.
• Maintain confidentiality and handle sensitive information.
• Process expense reports, budgets, invoices, and reimbursements.

Skills

Calendar management

Communication

Meeting coordination

Travel planning

Document management

Project management support

Event coordination

Confidentiality

Budget handling

Education

Associates degree in office/business administration or equivalent

Job description

The Fargo Park District is seeking an experienced executive assistant to provide high level administrative support to the Executive Leadership Team. The role requires proactive problem solving, outstanding communication, and meticulous attention to detail, serving as the main contact between the Executive Director and the Park Board.

Responsibilities include coordinating calendars, arranging travel, preparing agendas, managing documents, and supporting special projects and events.