Dynamic Executive Assistant for Leadership Team

The Arc Fresno/Madera Counties; Fresno (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

The Arc Fresno/Madera Counties seeks an Executive Administrative Assistant to support the Executive Director and collaborate with Directors and Human Resources to ensure day-to-day goals are met. The role handles phone and mail duties, scheduling, minutes, travel, onboarding packets, and the creation of posters and materials for recruiting.

It also maintains records in ADP and coordinates events. A strong candidate will be highly organized, proficient with Word, Excel, PowerPoint, and desktop

Qualifications

• Two-year college or technical school plus three years related experience.
• Valid California Driver’s License with clean DMV records.
• Strong organizational and communication skills.

Responsibilities

• Answers agency main phone line and routes calls; takes messages.
• Receives, sorts mail, routes mail/faxes, and manages shipments.
• Takes accurate minutes at Board and Leadership meetings and distributes.
• Prepares memos, reports, flyers, and recruitment posters.
• Plans meetings, trainings, and travel arrangements as needed.
• Maintains HR-related document filing and onboarding packets.

Skills

Organized

Detail-oriented

Typing 50 wpm

Education

Associate degree or equivalent

Tools

Word

Excel

PowerPoint

Desktop publishing

Job description

The Arc Fresno/Madera Counties seeks an Executive Administrative Assistant to support the Executive Director and collaborate with Directors and Human Resources to ensure day-to-day goals are met. The role handles phone and mail duties, scheduling, minutes, travel, onboarding packets, and the creation of posters and materials for recruiting.

It also maintains records in ADP and coordinates events. A strong candidate will be highly organized, proficient with Word, Excel, PowerPoint, and desktop