Strategic Executive Assistant to the CEO & Leadership Team

Fargo Moorhead West Fargo Chamber of Commerce (FMWF Chamber); North Dakota; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan

Paid time off

Adjusted summer hours

Professional development

Job summary

The Fargo Moorhead West Fargo Chamber of Commerce seeks an Executive Assistant to provide direct, high-level administrative support to the President & CEO and senior leaders. The role ensures priorities are managed, meetings are organized, and communications flow smoothly across departments.

You will manage calendars, track commitments, and prepare materials for board and senior leadership meetings, maintaining discretion with confidential information while facilitating collaboration and

Qualifications

• 5+ years of experience supporting executive-level leadership, preferably in nonprofit, chamber, or corporate setting.
• Demonstrated expertise in board governance and meeting preparation, with proven success supporting executives and boards in dynamic environments.
• Exceptional organizational skills with the ability to prioritize and manage multiple high-level projects simultaneously.
• Strong written and verbal communication skills with a focus on clarity, professionalism, diplomacy, and relationship-building.
• Advanced proficiency with Microsoft Office Suite, project management or CRM tools, and virtual meeting platforms.

Responsibilities

• Provide direct, high-level administrative support to the President & CEO, including calendar management, meeting coordination, email monitoring, and preparation of materials.
• Proactively manage the President’s priorities by monitoring tasks, deadlines, and deliverables, ensuring focus on the highest-value initiatives.
• Serve as a trusted partner to the CEO, EVP, and SVP, anticipating needs, ensuring follow-through, and keeping leadership focused on strategic priorities.
• Track commitments and ensure timely follow-through, holding leadership accountable with reminders, updates, and clear next steps.
• Handle confidential information with discretion, professionalism, and sound judgment.
• Act as a communication bridge between executives and staff, ensuring alignment and timely information flow.
• Record, prepare, and maintain official minutes for board and committee meetings, ensuring accuracy and compliance.
• Maintain accurate records of Board membership, including tracking terms, rotations, appointments, and departures, and upcoming elections.
• Track and follow through on board and committee action items, ensuring accountability and updates.
• Provide support for board committees and governance-related functions.

Skills

Executive support

Calendar management

Meeting coordination

Communication

Discretion

Time management

Cross-department collaboration

Tools

Microsoft Office

Project management tools

CRM systems

Video conferencing

Job description

The Fargo Moorhead West Fargo Chamber of Commerce seeks an Executive Assistant to provide direct, high-level administrative support to the President & CEO and senior leaders. The role ensures priorities are managed, meetings are organized, and communications flow smoothly across departments.

You will manage calendars, track commitments, and prepare materials for board and senior leadership meetings, maintaining discretion with confidential information while facilitating collaboration and