Strategic Executive Assistant to Leadership Team

Capital One; Chicago (IL); On-site; USD 74,000 - 84,000; Full time

Job summary

Capital One is seeking a Sr. Administrative Assistant - Risk to support executives in a fast-paced, tech-savvy environment. You will manage calendars, coordinate travel, and prepare expense reports while maintaining professional communication.

As a gatekeeper and liaison, you will create professional documents, arrange meetings, and build strong relationships across teams. The role requires attention to detail, organization, and the ability to adapt to changing priorities.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
• Prepare professional business communication documents including memos, letters, and emails
• Build and maintain good business relationships with executives and administrative staff across the organizations
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
• Promote a fun and team-oriented work environment

Skills

Calendar management

Executive support

Meeting coordination

Zoom/Skype setup

Education

Associates Degree

High School Diploma or GED

Tools

Microsoft Office

Google Workspace

Job description

Capital One is seeking a Sr. Administrative Assistant - Risk to support executives in a fast-paced, tech-savvy environment. You will manage calendars, coordinate travel, and prepare expense reports while maintaining professional communication.

As a gatekeeper and liaison, you will create professional documents, arrange meetings, and build strong relationships across teams. The role requires attention to detail, organization, and the ability to adapt to changing priorities.