Strategic Executive Assistant to Leadership

Evolving Solution Services; Indianapolis (IN); On-site; USD 32,000 - 34,000; Full time

Job summary

Malibu Wellness, Inc. is seeking an Executive Assistant in Indianapolis to serve as a trusted partner to its executive team. This full-time role supports senior leaders, manages calendars, coordinates travel, and prepares materials with discretion and professionalism.

The ideal candidate has 3–5 years of executive support experience, strong organization, and excellent written and verbal communication. Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams is required, with a

Qualifications

• 3–5 years of executive administrative support experience in a fast-paced environment.
• Experience in manufacturing, consumer products, or another fast-paced business environment preferred.
• High level of discretion and integrity.
• Strong written and verbal communication skills.
• Proficiency with MS Office and collaboration tools.

Responsibilities

• Provide high-level administrative support to executives with accuracy.
• Manage complex calendars, meetings, travel, and executive schedules.
• Prepare reports, presentations, correspondence, agendas, and meeting materials.
• Handle confidential business, financial, personnel, and strategic information with integrity and discretion.
• Anticipate business needs, identify risks, and proactively propose solutions.
• Coordinate multiple projects and priorities with timely execution.
• Independently resolve routine administrative issues while exercising sound judgment.
• Use sound judgment and urgency to prioritize competing demands.
• Track decisions, commitments, and action items and follow up.
• Review documents and communications for completeness, consistency, grammar, and accuracy.
• Serve as liaison among executives, employees, customers, vendors, and partners.
• Develop knowledge of company operations to support goals.
• Act as a steward of The Malibu Way with accountability and follow-through.
• Recommend and implement process improvements to increase efficiency.

Skills

Organization

Time management

Prioritization

Project coordination

Confidentiality

Communication

Outlook

Word

Excel

PowerPoint

Teams

Independent work

Tech-savvy

AI tools

Ownership mindset

Education

High school diploma or equivalent

Associate or Bachelor's degree in business administration or related field (preferred)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

Job description

Malibu Wellness, Inc. is seeking an Executive Assistant in Indianapolis to serve as a trusted partner to its executive team. This full-time role supports senior leaders, manages calendars, coordinates travel, and prepares materials with discretion and professionalism.

The ideal candidate has 3–5 years of executive support experience, strong organization, and excellent written and verbal communication. Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams is required, with a