Senior Executive Assistant to Leadership

Actalent; Indianapolis (IN); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

PTO / Vacation

Job summary

Actalent is seeking an Executive Assistant to provide high-level administrative and project support to the Wave Lead and leadership team in Indianapolis. The role involves managing complex calendars, coordinating domestic and international travel, preparing reports, and supporting strategic initiatives in a fast-paced, collaborative environment.

You will work independently, partner with executives, and handle confidential information with discretion while using Google Suite and Microsoft Office

Qualifications

• High-level administrative support for executives required.
• Calendar management with complex scheduling across time zones.
• Strong travel planning and logistics coordination.

Responsibilities

• Provide comprehensive administrative support to Wave Lead and leadership team.
• Manage executive calendars, meetings, and time coordination across time zones.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare expense reports and ensure compliance with guidelines.
• Plan leadership meetings, agendas, materials, and presentations.
• Track action items and decisions from meetings and communicate progress.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Communication

Virtual collaboration

Education

Bachelor's degree

Tools

Google Suite

Microsoft Office

Job description

Actalent is seeking an Executive Assistant to provide high-level administrative and project support to the Wave Lead and leadership team in Indianapolis. The role involves managing complex calendars, coordinating domestic and international travel, preparing reports, and supporting strategic initiatives in a fast-paced, collaborative environment.

You will work independently, partner with executives, and handle confidential information with discretion while using Google Suite and Microsoft Office