Strategic Executive Assistant to Innovation Leaders (On-site)

Belden; Carmel (IN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Retirement plans

Paid vacation

Parental leave

Employee stock purchase plan

Volunteer leave

Training opportunities

Well-being initiatives

Job summary

Belden is seeking an Executive Assistant to provide high-level administrative support to three senior leaders. This on-site role in Carmel, Indiana focuses on calendar management, travel coordination, expense reporting, and event planning, while ensuring confidentiality and proactive prioritization across Strategy & Operations and Products.

The ideal candidate has 5+ years of executive support experience, strong organizational skills, and the ability to handle multiple priorities in a fast-paced

Qualifications

• Minimum of 5 years of experience as an Executive Assistant supporting senior leaders.
• Strong ownership mindset – Anticipates executive needs and drives outcomes end-to-end through proactive planning, problem-solving, and disciplined follow-up to ensure on-time completion.
• Experience supporting multiple senior leaders simultaneously by adapting to diverse working styles while balancing priorities.

Responsibilities

• Calendar Management: Manage complex calendars for 2 senior leaders in Strategy & Operations and Products, including scheduling meetings and appointments, coordinating participants, resolving conflicts, and adjusting to changing priorities and schedules.
• Travel Support: Coordinate domestic and international travel arrangements, including multi-segment trips, air, car, rail, hotel accommodations, and other travel needs.
• Expense Reporting: Prepare and submit expense reports for supported leaders, ensuring accuracy and compliance with company policies.
• Meeting & Event Coordination: Support the planning and execution of key Innovation meetings and events, including quarterly All-Hands and in-person Innovation Leadership Team meetings, coordinating logistics, scheduling, materials, and other event needs.
• Innovation SharePoint Administration: Manage ongoing administration of the Innovation SharePoint site, including quarterly reviews and coordinating, tracking, and implementing site updates.
• Team & Business Support: Provide ad hoc administrative and coordination support for Corporate Development leadership, as well as broader team activities, office needs, and evolving business priorities.
• Process invoices and purchase orders (POs), including routing for approval and tracking to completion.
• Provide backup administrative support for the Indianapolis office, including vacation/absence coverage.

Skills

Executive support

Calendar management

Multi-leader support

Organizational skills

Time management

Discretion

Communication

Interpersonal skills

Problem solving

Decision making

Education

Bachelor's degree preferred

Tools

Outlook

Excel

Word

PowerPoint

Job description

Belden is seeking an Executive Assistant to provide high-level administrative support to three senior leaders. This on-site role in Carmel, Indiana focuses on calendar management, travel coordination, expense reporting, and event planning, while ensuring confidentiality and proactive prioritization across Strategy & Operations and Products.

The ideal candidate has 5+ years of executive support experience, strong organizational skills, and the ability to handle multiple priorities in a fast-paced