Strategic Executive Assistant to Leadership - Indy

Podcast Management; Wellington (IN); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with company match

Generous paid time off

Parental leave

Team events

Job summary

Audiochuck in Indianapolis, IN is seeking an Executive Assistant to support its leadership team. This full-time, in-person role requires exceptional organization, discretion, and the ability to manage complex calendars, travel, and communications.

You will coordinate schedules, prepare materials, draft emails, handle sensitive information, and support events and special projects. The ideal candidate has 3+ years of experience, strong written and verbal skills, and proficiency with Google

Qualifications

• 3+ years of experience as an Executive Assistant or in a similar role supporting senior leaders in a fast-paced environment.
• Proven ability to manage multiple priorities, deadlines, and complex schedules with precision.
• Strong written and verbal communication skills, with the ability to interact professionally at all levels.
• Proactive problem-solver who anticipates needs and resolves issues independently.
• High level of discretion and professionalism with sensitive and confidential information.
• Proficiency in Google Workspace and Slack, plus experience with expense tools such as Expensify.

Responsibilities

• Manage complex calendars for leadership team members, proactively scheduling meetings, resolving conflicts, and anticipating needs.
• Prepare agendas and meeting materials, take notes, and track follow-ups as needed.
• Coordinate travel arrangements, including flights, lodging, and ground transportation.
• Prepare and deliver detailed itineraries.
• Manage expense reporting on behalf of leadership team members.
• Draft, edit, and distribute internal and external communications, including emails, Slack updates, and team announcements.

Skills

Calendar management

Prioritization

Written communication

Verbal communication

Discretion

Google Workspace

Slack

Expensify

Education

Bachelor's degree or equivalent experience

Tools

Expensify

Job description

Audiochuck in Indianapolis, IN is seeking an Executive Assistant to support its leadership team. This full-time, in-person role requires exceptional organization, discretion, and the ability to manage complex calendars, travel, and communications.

You will coordinate schedules, prepare materials, draft emails, handle sensitive information, and support events and special projects. The ideal candidate has 3+ years of experience, strong written and verbal skills, and proficiency with Google