Strategic Executive Assistant to Leadership

Members 1st Partnership; Enola (PA); On-site; USD 54,000 - 60,000; Full time

Benefits offered by this job

Healthcare coverage

Paid benefits

Work-life balance

Job summary

Members 1st is seeking an Executive Administrative Assistant to provide high-level support to our executive leadership and departments in Enola, PA. The role coordinates calendars, travel, communications, and reports, helping ensure smooth operations and confidentiality.

You will liaison between teams, assist with budget records, meetings, and onboarding activities, and contribute to process improvements. The ideal candidate has 1–3 years of experience, strong communication, and meticulous

Qualifications

• 1–3 years of related administrative experience.
• Education: high school diploma or equivalent.
• Strong communication and interpersonal skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide comprehensive administrative support to executive and department leadership, including calendar management, meeting coordination, travel arrangements, and preparation of correspondence, reports, presentations, and other business documents.
• Serve as a liaison between department associates and leadership, facilitating effective communication, responding to inquiries, coordinating department communications, and ensuring timely follow-up on action items.
• Arrange and support department meetings, events, onboarding activities, and team initiatives to promote effective operations and associate engagement.
• Support the planning, tracking, and execution of departmental initiatives, projects, and special assignments by coordinating schedules, organizing documentation, monitoring milestones, and preparing status reports, meeting agendas and presentations.
• Process invoices, expense reports, vendor payments, and procurement requests while maintaining accurate budgetary and financial records for the department.
• Maintain departmental records, files, and confidential information, ensuring accuracy, organization, and compliance with organizational policies and standards.
• Support department operations by identifying administrative efficiencies, coordinating resources, and assisting with activities that contribute to departmental and organizational success.

Skills

Interpersonal skills

Attention to detail

Organization

Discretion

Office software

Education

High school diploma or equivalent

Job description

Members 1st is seeking an Executive Administrative Assistant to provide high-level support to our executive leadership and departments in Enola, PA. The role coordinates calendars, travel, communications, and reports, helping ensure smooth operations and confidentiality.

You will liaison between teams, assist with budget records, meetings, and onboarding activities, and contribute to process improvements. The ideal candidate has 1–3 years of experience, strong communication, and meticulous