Strategic Executive Assistant to the Leadership Team

Security First Managers LLC; Ormond Beach (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Security First Managers, LLC in Florida is seeking an Administrative Assistant to provide high-level support to the executive team. Responsibilities include calendar oversight, email management, document drafting, meeting preparation, and coordinating travel and expenses.

The ideal candidate has at least 1 year of administrative experience, a high school diploma, and proficiency with Microsoft Office. Strong organization, communication, and the ability to juggle multiple priorities are essential.

Qualifications

• 1+ year of administrative assistant work experience.
• High school diploma or equivalent.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Well-organized, detail-oriented, able to multi-task with great follow-up skills.

Responsibilities

• Manage calendars, scheduling, and communications for executive leadership.
• Serve as a primary liaison for internal and external stakeholders while maintaining confidentiality and professionalism.
• Prepare, proofread, and coordinate correspondence, presentations, reports, agendas, and meeting materials.
• Attend meetings, document key discussions, distribute action items, and follow up to ensure timely completion.
• Support executive leadership with projects, special assignments, business proposals, and progress tracking.
• Coordinate travel arrangements, resolve travel-related issues, and process travel and expense reports.
• Plan and support corporate events, team meetings, conferences, board-related activities, and catering needs.

Skills

Administrative experience

Communication skills

Multitasking

Detail-oriented

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Security First Managers, LLC in Florida is seeking an Administrative Assistant to provide high-level support to the executive team. Responsibilities include calendar oversight, email management, document drafting, meeting preparation, and coordinating travel and expenses.

The ideal candidate has at least 1 year of administrative experience, a high school diploma, and proficiency with Microsoft Office. Strong organization, communication, and the ability to juggle multiple priorities are essential.