Strategic Executive Assistant to the Leadership Team

AP Executive Staffing; Buffalo (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

AP Executive Staffing is seeking an experienced Executive Administrative Assistant for a client in Amherst, NY. This role provides high-level administrative support to the executive team and helps manage day-to-day office operations.

The ideal candidate is highly organized, proactive, discreet, and proficient in Microsoft Office, with excellent written and verbal communication skills. Responsibilities include calendar coordination, travel planning, document preparation, and confidential handling

Qualifications

• Minimum of 5 years executive administrative support experience.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Provide administrative support to members of the executive team and other leadership.
• Coordinate calendars, meetings, appointments, and video conferences.
• Prepare, edit, and proofread correspondence, presentations, reports, and meeting materials.
• Manage multiple assignments and projects with tight deadlines.
• Maintain filing systems, databases, records, and other documents.
• Order and manage office supply inventory.
• Coordinate travel arrangements for executives and visitors.
• Screen and handle incoming calls and communications.
• Assist with additional administrative tasks as needed.

Skills

Executive support

Multitasking

Communication

Confidentiality

MS Office

Education

Associate's or Bachelor's degree

Tools

Microsoft Office

Job description

AP Executive Staffing is seeking an experienced Executive Administrative Assistant for a client in Amherst, NY. This role provides high-level administrative support to the executive team and helps manage day-to-day office operations.

The ideal candidate is highly organized, proactive, discreet, and proficient in Microsoft Office, with excellent written and verbal communication skills. Responsibilities include calendar coordination, travel planning, document preparation, and confidential handling