Strategic Executive Assistant to CEO & Leadership Team

alleghenyfamilynetwork; Pittsburgh (Allegheny County); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Ongoing training

Job summary

Allegheny Family Network seeks an experienced Executive Assistant to provide comprehensive administrative support to the CEO, Executive Leadership Team, Controller, and Fiscal Department. This role coordinates executive operations, Board activities, and communications while ensuring confidentiality and professional standards.

The successful candidate will manage the CEO’s calendar, assist with financial reporting and audit preparation, and support fiscal operations.

Qualifications

• 3–5 years of executive administrative experience.
• Experience supporting senior executives and managing complex calendars.
• Experience coordinating Board meetings and minutes.
• Strong organizational and project management skills.
• Discretion with confidential information.

Responsibilities

• Provide administrative support to the CEO and Executive Leadership Team.
• Manage CEO calendar, meetings, and travel arrangements.
• Prepare executive correspondence, reports, and meeting materials.
• Coordinate Board meetings, packets, and minutes; maintain governance records.
• Support Controller and Fiscal Department with monthly reports and audits.
• Organize confidential records and assist with special organizational projects.

Skills

Executive support

Calendar management

Board coordination

Financial reporting

Confidentiality

Education

Bachelor's or Associate degree in business/related field

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Teams

Job description

Allegheny Family Network seeks an experienced Executive Assistant to provide comprehensive administrative support to the CEO, Executive Leadership Team, Controller, and Fiscal Department. This role coordinates executive operations, Board activities, and communications while ensuring confidentiality and professional standards.

The successful candidate will manage the CEO’s calendar, assist with financial reporting and audit preparation, and support fiscal operations.