Strategic Executive Assistant to Leadership

Talentify; Brookwood (AL); On-site; USD 65,000 - 90,000; Full time

Job summary

Talentify is seeking an Executive Assistant to provide high-level administrative and coordination support to the Executive Team. You will manage schedules, organize leadership meetings, prepare reports and presentations, and ensure timely communication across the organization in a fast-paced mining environment.

The role requires exceptional judgment, confidentiality, and attention to detail while representing the company and its leadership in line with core values.

Qualifications

• Bachelor's degree or equivalent experience in business/administration.
• 5+ years of progressive administrative or executive support experience, preferably for senior leadership.
• Experience in mining, industrial, manufacturing, energy, or other complex environments preferred.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Teams.
• Strong written and verbal communication, organization, and time-management skills.

Responsibilities

• Provide comprehensive administrative support to members of the Executive Team.
• Coordinate calendars, appointments, meetings, travel, and competing priorities.
• Prepare meeting agendas, briefing materials, presentations, reports, and correspondence.
• Maintain confidential executive files and monitor communications for follow-up.
• Draft, edit, and format executive communications and materials.
• Track commitments and action items from meetings and ensure follow-through.

Skills

Executive support

Calendar management

Communication

Project coordination

Attention to detail

Education

Bachelor's degree in Business Administration, Management, Communications, or related field

Tools

Microsoft Office

Outlook

PowerPoint

Teams

Excel

Job description

Talentify is seeking an Executive Assistant to provide high-level administrative and coordination support to the Executive Team. You will manage schedules, organize leadership meetings, prepare reports and presentations, and ensure timely communication across the organization in a fast-paced mining environment.

The role requires exceptional judgment, confidentiality, and attention to detail while representing the company and its leadership in line with core values.