Strategic Executive Assistant to Senior Leaders

Fuel Talent LLC; Seattle (WA); On-site; USD 90,000 - 150,000; Full time

Job summary

Fuel Talent LLC partners with a fast-growing organization to hire an exceptional Executive Assistant to support senior leadership in Seattle. The role operates as a true partner, delivering high-level administrative and operational support while driving the rhythm of the business.

The ideal candidate is polished, proactive, and highly organized, with ownership and discretion. You will manage calendars, travel, communications, and prepare materials for meetings and board sessions.

Qualifications

• Bachelor’s degree typically preferred or equivalent experience.
• 5 to 10+ years of experience supporting senior executives in a fast-paced environment.
• Proven experience managing complex calendars, travel, and high-volume coordination.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism, and sound judgment.

Responsibilities

• Manage complex and ever-changing calendars, prioritizing meetings and protecting executive time.
• Coordinate all aspects of meetings including scheduling, agendas, materials, and follow-ups.
• Arrange complex domestic and international travel, including detailed itineraries and logistics.
• Serve as a liaison, managing communication with internal and external stakeholders.
• Draft, edit, and manage correspondence on behalf of executives.
• Prepare briefing materials, presentations, and research for meetings and projects.
• Track action items and ensure follow-through on key initiatives.
• Support planning and execution of team events, offsites, and board meetings.
• Partner cross-functionally with internal teams and other administrative staff.
• Manage expenses, invoices, and reporting as needed.
• Assist with special projects and ad hoc initiatives across the organization.

Skills

Calendar management

Travel coordination

Executive support

Discretion

Communication

Organizational skills

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office / Google Workspace

Slack

Zoom

Job description

Fuel Talent LLC partners with a fast-growing organization to hire an exceptional Executive Assistant to support senior leadership in Seattle. The role operates as a true partner, delivering high-level administrative and operational support while driving the rhythm of the business.

The ideal candidate is polished, proactive, and highly organized, with ownership and discretion. You will manage calendars, travel, communications, and prepare materials for meetings and board sessions.