Strategic Executive Assistant to VPs

Talentify; Bend (OR); On-site; USD 60,000 - 90,000; Full time

Job summary

Talentify is seeking an Executive Assistant to act as a strategic partner to multiple Vice Presidents. You will manage calendars, coordinate travel, and support executive communications with a high level of confidentiality and judgment.

You will provide administrative support across departments, prepare memos and reports, coordinate onboarding, and help ensure aligned priorities with the leadership team. The role requires discretion and strong organizational skills in a fast-paced environment.

Qualifications

• 2+ years of executive assistant experience.
• Proficient in Google Workspace (Gmail, Docs, Sheets, Slides).
• Ability to handle confidential information with discretion.

Responsibilities

• Manage complex calendars and scheduling for multiple VPs.
• Provide broad administrative support and ensure communications align with company objectives.
• Prepare internal communications, memos, and reports as needed.
• Coordinate new hire onboarding itineraries, onboarding protocols, and compliance checklists.
• Take and distribute meeting minutes; support meeting prep and logistics.

Skills

Calendar management

Communication

Discretion & confidentiality

Time management

Google Workspace

Tools

Google Workspace

Job description

Talentify is seeking an Executive Assistant to act as a strategic partner to multiple Vice Presidents. You will manage calendars, coordinate travel, and support executive communications with a high level of confidentiality and judgment.

You will provide administrative support across departments, prepare memos and reports, coordinate onboarding, and help ensure aligned priorities with the leadership team. The role requires discretion and strong organizational skills in a fast-paced environment.