Strategic Executive Assistant | Calendar & Operations

Talentify; Lansing (MI); On-site; USD 55,000 - 70,000; Full time

Job summary

Talentify is seeking an Executive Administrative Assistant to provide comprehensive support for a senior executive. The role manages the calendar, coordinates meetings, travel arrangements, and prepares documents, presentations, and reports with discretion.

You will liaise with internal teams and external clients, handle confidential information, and ensure efficient operations across the executive office, including budget oversight and procurement in Oracle Financials.

Qualifications

• 5+ years executive administrative assistance or office management experience.
• Proficiency with MS Word, Excel, PowerPoint and Outlook.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Conserves the executive’s time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information.
• Coordinates meetings by outlining agendas, coordinating speaker materials, and arranging catering/ videoconferencing as needed.
• Represents the executive by attending meetings, capturing notes, and communicating deadlines.
• Creates and edits documents and develops PowerPoint presentations.
• Maintains the executive’s calendar and coordinates travel, teleconferences, and expenses.

Skills

Microsoft Office

Interpersonal skills

Organizational skills

Verbal communication

Written communication

Time management

Confidentiality

Teamwork

Education

HS Diploma or equivalent

Associate's Degree or equivalent work experience

Tools

Oracle Financials

Microsoft Outlook

Job description

Talentify is seeking an Executive Administrative Assistant to provide comprehensive support for a senior executive. The role manages the calendar, coordinates meetings, travel arrangements, and prepares documents, presentations, and reports with discretion.

You will liaise with internal teams and external clients, handle confidential information, and ensure efficient operations across the executive office, including budget oversight and procurement in Oracle Financials.