Executive Assistant & Office Lead to the CEO

Talent Mappers; New York (NY); On-site; USD 85,000 - 115,000; Full time

Job summary

Talent Mappers is seeking an experienced administrative professional to provide executive & personal support to the CEO in a fast-paced environment. The role combines calendar management, travel coordination, and high-level office operations to enable strategic leadership.

The candidate will collaborate across teams, manage sensitive information with discretion, and contribute to organizational projects and events. A strong emphasis on proactive problem-solving and independent work is essential.

Qualifications

• 3–7 years of professional experience in Office Management, Executive or Personal Assistance.
• Proven experience supporting a senior executive or CEO in a fast-paced environment.
• Experience managing complex calendars and domestic/international travel.
• Broad administrative and operational experience, including project coordination and vendor management.
• Strong project management and organizational skills with the ability to handle multiple priorities.
• Excellent written and verbal communication skills.
• Attention to detail and follow-through.
• Ability to handle confidential information with discretion.
• Independent, proactive problem-solving and anticipation of needs.

Responsibilities

• Manage the CEO's calendar, meetings, appointments, and prioritization.
• Coordinate domestic and international travel logistics and itineraries.
• Monitor correspondence and prepare briefing materials.
• Attend meetings, take minutes, and track follow-ups.
• Support Board and executive leadership meeting logistics.
• Process expenses, invoices, reimbursements, and approvals.
• Maintain executive records and filing systems.
• Coordinate visitors and executive hospitality.
• Handle confidential information with discretion.
• Partner with teams on strategic initiatives and special projects.
• Provide after-hours support for travel changes or urgent scheduling.

Skills

Years of experience

Calendar management

Travel coordination

Executive support

Office operations

Vendor management

Discretion & confidentiality

Independent problem solving

Job description

Talent Mappers is seeking an experienced administrative professional to provide executive & personal support to the CEO in a fast-paced environment. The role combines calendar management, travel coordination, and high-level office operations to enable strategic leadership.

The candidate will collaborate across teams, manage sensitive information with discretion, and contribute to organizational projects and events. A strong emphasis on proactive problem-solving and independent work is essential.