Strategic Executive Assistant to Leader

University of Rochester; United States; On-site; USD 30,000 - 42,000; Full time

Job summary

The University of Rochester invites applications for an Administrative Assistant to support a singular leader within UR Hospitality Services. The role requires discretion, reliability, and excellent communication as you manage calendars, travel, and reporting.

Responsibilities include processing documents, coordinating meetings, editing materials, and providing general administrative support while maintaining confidentiality; supervision of up to two staff is possible.

Qualifications

• Ability to maintain confidentiality required.
• Exceptional organizational, time management and administrative skills required.
• Strong communication skills, both verbal and written required.

Responsibilities

• Serves as administrative assistant to a singular leader.
• Provides general administrative support.
• Maintains and files reports and other information.
• Schedules and coordinates logistical support for conference calls and meetings.
• Makes travel arrangements.
• Provides word processing and other document preparation services.
• Locates and retrieves information in support of management and technical staff.
• Manages calendars, schedules high-level meetings, and coordinates travel arrangements.
• Represents assigned leader in contact with internal and external partners as needed.
• Prepares and signs routine correspondence.
• Assists in planning, coordinating, and executing departmental projects and events.
• May supervise up to two other administrative staff.

Skills

Confidentiality

Organizational skills

Communication skills

Microsoft Office

Education

Associate's degree or equivalent

Tools

Microsoft Office

Job description

The University of Rochester invites applications for an Administrative Assistant to support a singular leader within UR Hospitality Services. The role requires discretion, reliability, and excellent communication as you manage calendars, travel, and reporting.

Responsibilities include processing documents, coordinating meetings, editing materials, and providing general administrative support while maintaining confidentiality; supervision of up to two staff is possible.