Provost Office Executive Assistant | Strategic Admin Leader

001 University of Rochester; United States; On-site; USD 64,000 - 96,000; Full time

Job summary

The University of Rochester is seeking an Executive Administrative professional to provide high-level support to the Provost’s Office in Rochester, NY. You will manage calendars, prepare materials, and coordinate complex travel and events for senior leadership.

In this role you will monitor action plans, support the Board committee, and ensure confidential information is handled with discretion in a fast-paced, high-visibility environment.

Qualifications

• Bachelor's degree and 3 years relevant experience required.
• Experience in an executive-level or higher education administrative office setting preferred.
• Strong proficiency in Microsoft Office and ability to handle confidential information.

Responsibilities

• Manage the Provost's calendar with independent scheduling and priority setting.
• Prepare materials for meetings, coordinate resources, and follow through on actions.
• Support the Board of Trustees Academic Affairs Committee and record minutes.
• Monitor action plans and keep projects on track with timely updates.
• Coordinate travel, events, and logistics for the Provost Office.
• Maintain confidential files and data with discretion and accuracy.

Skills

Microsoft Office

Outlook

Excel

Word

PowerPoint

Education

Bachelor's degree

Tools

Zoom

Adobe Acrobat

Monday.com

BoardEffect

Job description

The University of Rochester is seeking an Executive Administrative professional to provide high-level support to the Provost’s Office in Rochester, NY. You will manage calendars, prepare materials, and coordinate complex travel and events for senior leadership.

In this role you will monitor action plans, support the Board committee, and ensure confidential information is handled with discretion in a fast-paced, high-visibility environment.