Elite Executive Assistant to University Leader

University of Rochester; City of Rochester (NY); Hybrid; USD 30,000 - 42,000; Full time

Job summary

The University of Rochester is hiring an Executive Assistant for UR Hospitality Services in Rochester, NY. This role supports a singular leader, manages calendars, coordinates travel, and prepares reports and correspondence with discretion.

Responsibilities include scheduling, document preparation, and assisting in departmental projects and events, requiring confidentiality and strong MS Office skills in a busy university setting.

Qualifications

• Associate's degree or higher and 2+ years of administrative experience.
• Bachelor's degree preferred; equivalent combination considered.
• Proficient in Microsoft Office and strong written communication.

Responsibilities

• Manages complex calendars and high‑level meeting schedules.
• Coordinates travel arrangements and logistical support.
• Prepares and edits reports, correspondence, and presentations.
• Handles confidential information with discretion.
• Supports departmental projects and events.

Skills

Confidentiality

Organization

Time management

Communication skills

Microsoft Office

Education

Associate's degree

Bachelor's degree

Equivalent combination of education and experience

Job description

The University of Rochester is hiring an Executive Assistant for UR Hospitality Services in Rochester, NY. This role supports a singular leader, manages calendars, coordinates travel, and prepares reports and correspondence with discretion.

Responsibilities include scheduling, document preparation, and assisting in departmental projects and events, requiring confidentiality and strong MS Office skills in a busy university setting.