Strategic Executive Assistant to CEO & Board

URBAN LEAGUE OF ROCHESTER NY INC; City of Rochester (NY); On-site; USD 32,000 - 38,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

URBAN LEAGUE OF ROCHESTER NY INC is seeking an Executive Assistant to the President & CEO. This full-time role delivers high-level administrative support, manages a dynamic calendar, complex travel, and confidential correspondence while coordinating with the Boards and Leadership Team to advance strategic priorities.

The position requires meticulous attention to detail, proactive collaboration across departments, and the ability to plan and execute executive-level projects and events.

Qualifications

• Associate’s Degree with at least 3 years directly supporting a CEO or executive leader.
• Experience working with senior executives.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Proficient with Google Suite, Squarespace, Mailchimp, Salesforce, Zoom, Eventbrite, etc.

Responsibilities

• Manage CEO calendar, travel, and confidential correspondence.
• Serve as liaison between CEO, Board members, and leadership.
• Coordinate board materials, minutes, and committee meetings.
• Plan events and prepare presentations for the CEO.
• Oversee staff scheduling and supervise the Customer Service Coordinator.
• Support leadership with meeting agendas and action item tracking.

Skills

Interpersonal skills

Written communication

Time management

Project management

Detail-oriented

Creative problem solving

Team collaboration

Education

Associate's degree

Tools

Microsoft Office

Google Suite

Squarespace

Mailchimp

Salesforce

Zoom

Eventbrite

Job description

URBAN LEAGUE OF ROCHESTER NY INC is seeking an Executive Assistant to the President & CEO. This full-time role delivers high-level administrative support, manages a dynamic calendar, complex travel, and confidential correspondence while coordinating with the Boards and Leadership Team to advance strategic priorities.

The position requires meticulous attention to detail, proactive collaboration across departments, and the ability to plan and execute executive-level projects and events.