Executive Administrative Coordinator - Dept. Operations

001 University of Rochester; United States; On-site; USD 30,000 - 43,000; Full time

Job summary

The University of Rochester seeks an Administrative Coordinator IV to provide high-level administrative support in a department. You will assist Senior Directors and leadership, manage reports, calendars, and travel, and handle confidential information with initiative and independence.

You will coordinate budgets, purchases, and records, supervise support staff, and help plan events and communications. A strong MS Office skillset and experience in budget administration are essential.

Qualifications

• Associate's degree required; Bachelor's preferred.
• 3 years of progressively responsible administrative support, including lead experience.
• Equivalent combination of education and experience acceptable.
• Proficiency with Microsoft Suite, FileMaker Pro, Zoom/Box; Adobe may be used.
• Office procedures, data entry, customer service and budgeting principles.
• Strong communication skills and ability to work with diverse groups.
• Knowledge of hardware/software basics preferred.

Responsibilities

• Provides high-level administrative support and acts as principal assistant to senior leadership.
• Prepares reports, attends meetings, takes minutes, and manages calendars and travel.
• Maintains department records, budgets, and financial reports with data integrity.
• Supervises support staff, assigns work, and conducts performance evaluations.
• Coordinates confidential matters, procurement, and space/equipment requests.
• Develops informational materials and coordinates events, seminars, and workshops.

Skills

Administrative support

Lead experience

Office management

Communication skills

Budget administration

Education

Associate's degree required

Bachelor's degree preferred

Tools

Microsoft Office

FileMaker Pro

Zoom

Box

Adobe

Job description

The University of Rochester seeks an Administrative Coordinator IV to provide high-level administrative support in a department. You will assist Senior Directors and leadership, manage reports, calendars, and travel, and handle confidential information with initiative and independence.

You will coordinate budgets, purchases, and records, supervise support staff, and help plan events and communications. A strong MS Office skillset and experience in budget administration are essential.