Executive Support Specialist I

University of Rochester; City of Rochester (NY); On-site; USD 77,825,000 - 108,971,000; Full time

Job summary

The University of Rochester is seeking an experienced administrative coordinator to support senior leaders with calendar management, travel arrangements, and internal communications. This role requires a Bachelor’s degree and 3+ years of related experience, or an equivalent combination of education and experience, with strong MS Office skills.

Responsibilities include coordinating complex schedules, handling executive communications, and generating reports to support meetings and strategic

Qualifications

• Bachelor's degree and 3 years related experience required
• Or equivalent combination of education and experience

Responsibilities

• Manages daily calendars for executive. Plans appointments and events, with high-level discretion.
• Acts as the point of contact between executives and employees/clients, triaging calls and emails.
• Gathers information and provides summaries; facilitates internal communication.
• Schedules meetings, makes travel arrangements, and organises daily calendars.
• Assesses office procedures; suggests improvements and ensures workflow runs smoothly.
• Creates regular reports and maintains internal databases with data integrity.

Skills

Calendar management

Communication

Research

Data reporting

Office suite

Travel planning

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Job description

The University of Rochester is seeking an experienced administrative coordinator to support senior leaders with calendar management, travel arrangements, and internal communications. This role requires a Bachelor’s degree and 3+ years of related experience, or an equivalent combination of education and experience, with strong MS Office skills.

Responsibilities include coordinating complex schedules, handling executive communications, and generating reports to support meetings and strategic