Strategic Executive Assistant to Research Leadership

University of Rochester

United States

On-site

USD 43,000 - 64,000

Full time

4 days ago

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Job summary

The University of Rochester seeks an experienced executive support partner to the Vice President for Research and the AVP for Research Integrity. This role provides strategic administrative support, anticipates needs, and manages complex calendars, travel, and communications with discretion and professionalism.

You will coordinate cross‑functional initiatives across OVPR, ORISE, and university offices, prepare briefing materials, track decisions, and ensure timely follow‑through on commitments

Qualifications

Bachelor's degree required and at least 3 years of executive support experience.
Experience supporting senior leadership in a large, complex organization preferred.
Strong proficiency with Microsoft Office; excellent written and verbal communication.

Responsibilities

Manages calendars, travel, appointments with discretion and efficiency.
Prepares briefing materials and coordinates meetings for senior leaders.
Tracks executive decisions, commitments, deadlines and follow‑ups.
Coordinates domestic and international travel and logistics.
Drafts executive communications and maintains stakeholder relations.
Supports coordination of OVPR/ORISE operations and financial activities.

Skills

Executive support

Calendar management

Travel coordination

Communication

Project coordination

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Word

Job description

You will coordinate cross‑functional initiatives across OVPR, ORISE, and university offices, prepare briefing materials, track decisions, and ensure timely follow‑through on commitments

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