Hybrid Executive Admin for Senior Leaders

Beacon Hill; California; Híbrido; USD 65 000 - 90 000; Tempo integral

Resumo da oferta

Beacon Hill is seeking a proactive Executive Administrator to provide high-level administrative support to senior leaders in a fast-paced professional services environment. This role emphasizes calendar management, meeting coordination, travel planning, and preparing business materials, while maintaining discretion and professionalism.

The position is based in either San Francisco or Silicon Valley, following a hybrid schedule with three days in the office.

Qualificações

• 2+ years of experience providing administrative or executive support
• Experience in professional services or corporate environments preferred
• Strong calendar management, meeting coordination, and travel planning
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams)
• Excellent organizational skills with attention to detail
• Ability to manage multiple priorities in a deadline-driven environment
• Strong verbal and written communication skills
• Professional, service-oriented mindset with collaborative approach
• Ability to maintain confidentiality and exercise sound judgment
• Eagerness to learn, take initiative, and adapt to changing business needs

Responsabilidades

• Provide comprehensive administrative support to one or more senior leaders
• Manage complex calendars across multiple time zones
• Coordinate domestic and international travel arrangements, including flights and itineraries
• Organize meeting logistics: room reservations, catering, technology, attendee coordination
• Prepare agendas, presentations, reports, and other documents
• Process expense reports and support administrative workflows
• Serve as a professional point of contact for internal teams and external partners
• Support meeting preparation and follow-up, track action items
• Maintain accurate records and files
• Anticipate scheduling conflicts and provide practical solutions
• Assist with special projects and events
• Handle confidential information with discretion
• Contribute ideas for improving administrative processes

Conhecimentos

Calendar management

Travel planning

Executive support

MS Office (Outlook/Word/Excel/Teams)

Discretion/confidentiality

Communication

Organizational skills

Multi-priority management

Ferramentas

Microsoft Office Suite

Descrição da oferta de emprego

Beacon Hill is seeking a proactive Executive Administrator to provide high-level administrative support to senior leaders in a fast-paced professional services environment. This role emphasizes calendar management, meeting coordination, travel planning, and preparing business materials, while maintaining discretion and professionalism.

The position is based in either San Francisco or Silicon Valley, following a hybrid schedule with three days in the office.