Senior Executive Assistant

High Profile, Inc.; Dallas (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

High Profile is seeking an experienced Senior Executive Assistant to provide high-level administrative support to senior leadership including the Managing Partner and CEO. The role will also lead the administrative team in a fast-paced environment.

Responsibilities include complex calendar management, domestic/international travel coordination, board meeting logistics, and Salesforce CRM maintenance. Ideal candidates will have 5+ years of senior EA experience, PE or financial services

Qualifications

• 5+ years of Executive Assistant experience supporting C-suite or senior-level leaders.
• Experience within private equity, investment banking, financial services, or professional services preferred.
• Prior experience supervising or mentoring administrative staff.
• Strong complex calendar management and travel coordination skills.
• Excellent written and verbal communication skills.
• High degree of discretion when handling confidential information.
• Ability to manage multiple priorities with responsiveness and urgency.

Responsibilities

• Manage complex calendars, meetings, and shifting priorities for multiple senior executives.
• Coordinate detailed domestic and business travel, including flights, hotels, ground transportation, and itineraries.
• Schedule internal and external meetings with investors, portfolio companies, business owners, and key stakeholders.
• Prepare meeting materials, company overviews, and participant biographies.
• Maintain contacts, meeting notes, and company information within Salesforce CRM.
• Lead and support administrative staff, including an Executive Assistant and Receptionist.
• Coordinate quarterly board meetings and related virtual or in-person logistics.
• Manage interview scheduling and logistics for investment team and executive-level candidates.
• Support day-to-day office operations and special projects.
• Build strong relationships with executives, investors, management teams, and their assistants.

Skills

Calendar management

Travel coordination

Executive support

People management

Salesforce

Microsoft Office

Communication

Discretion

Prioritization

Education

Bachelor's degree

Tools

Salesforce CRM

Microsoft Office

Job description

High Profile is partnering with our client, a respected private equity firm, to identify an experienced Senior Executive Assistant to provide high-level administrative support to senior leadership, including the Managing Partner and CEO. This role will also lead the administrative team and is ideal for someone who is highly organized, proactive, discreet, and comfortable working in a fast-paced environment.

What You ll Do

• Manage complex calendars, meetings, and shifting priorities for multiple senior executives
• Coordinate detailed domestic and business travel, including flights, hotels, ground transportation, and itineraries
• Schedule internal and external meetings with investors, portfolio companies, business owners, and key stakeholders
• Prepare meeting materials, company overviews, and participant biographies
• Maintain contacts, meeting notes, and company information within Salesforce CRM
• Lead and support administrative staff, including an Executive Assistant and Receptionist
• Coordinate quarterly board meetings and related virtual or in-person logistics
• Manage interview scheduling and logistics for investment team and executive-level candidates
• Support day-to-day office operations and special projects
• Build strong relationships with executives, investors, management teams, and their assistants

What We r Looking For

• 5+ years of Executive Assistant experience supporting C-suite or senior-level leaders
• Experience within private equity, investment banking, financial services, or professional services preferred
• Prior experience supervising or mentoring administrative staff
• Strong complex calendar management and travel coordination skills
• Proficiency with Microsoft Office and Salesforce CRM or similar systems
• Excellent written and verbal communication skills
• Exceptional organization and attention to detail
• High degree of discretion when handling confidential information
• Ability to manage multiple priorities with responsiveness and urgency
• Bachelor s degree preferred