Strategic Executive Assistant to Institute Leadership

Laseagrant; Urbana (IL); Hybrid; USD 80,000 - 92,000; Full time

Job summary

The Administrative Assistant at Beckman Institute for Advanced Science and Technology provides high-level administrative and strategic support to the Director and leadership team. The role manages the Director's Office operations, coordinates initiatives, and supports institute-wide efforts spanning research, administration, and engagement.

Responsibilities include executive calendars, briefings, and collaboration with internal and external stakeholders, with a focus on initiative implementation

Qualifications

• Minimum 5 years of related administrative experience.
• Experience with university administrative procedures and policies.
• Experience supporting a Director or leadership team is preferred.

Responsibilities

• Provide executive leadership support and manage Director's Office operations.
• Coordinate Director-led initiatives and meetings, including agendas and materials.
• Coordinate onboarding, mentoring, and engagement programs for Beckman community.
• Maintain institutional records, databases, and cross-departmental communications.

Skills

Executive support

Discretion and initiative

Communication

Project coordination

Education

High school diploma

Tools

Microsoft Office

Database applications

Web applications

Job description

The Administrative Assistant at Beckman Institute for Advanced Science and Technology provides high-level administrative and strategic support to the Director and leadership team. The role manages the Director's Office operations, coordinates initiatives, and supports institute-wide efforts spanning research, administration, and engagement.

Responsibilities include executive calendars, briefings, and collaboration with internal and external stakeholders, with a focus on initiative implementation