Executive Office & Initiatives Coordinator

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

The University of Illinois Urbana-Champaign Beckman facility seeks an experienced administrative professional to manage the Director's Office and Associate Director's operations, calendars, and communications. You will prepare briefs, agendas, and background materials, and monitor decisions and follow-up actions.

Responsibilities include coordinating leadership meetings and institute-wide events, serving as a primary liaison among leadership, faculty, staff, and external partners, and supporting

Qualifications

• Experience supporting executive leadership is a plus.

Responsibilities

• Manage Director's Office and Associate Director's operations, executive calendars, correspondence, priorities, and workflow.
• Prepare Director-led briefings, presentations, reports, agendas, and background materials; monitor decisions and follow-up actions.
• Coordinate Director and Associate Directors-led meetings, leadership retreats, reviews, symposiums, and institute-wide events, including logistics, documentation, and follow-up.
• Serve as a primary point of coordination among leadership, faculty, staff, advisory groups, campus partners, and external stakeholders.
• Coordinate implementation of Director-led strategic initiatives through project planning, milestone tracking, reporting, and performance monitoring.
• Facilitate working groups and task forces advancing institute priorities and provide continuity for cross-departmental initiatives.
• Coordinate onboarding, mentoring, recognition, and community-building programs that strengthen collaboration and engagement throughout the Beckman member lifecycle.
• Monitor participation, assess outcomes, and prepare reports and recommendations to improve engagement initiatives.
• Coordinate operational activities and communication among Beckman administrative and research units to support institute-wide objectives.
• Support campus partnerships, external collaborations, and multi-stakeholder projects by coordinating activities, communications, and implementation efforts.
• Maintain institutional records, databases, implementation documentation, and organizational knowledge; assist in resolving barriers affecting major initiatives.

Job description

The University of Illinois Urbana-Champaign Beckman facility seeks an experienced administrative professional to manage the Director's Office and Associate Director's operations, calendars, and communications. You will prepare briefs, agendas, and background materials, and monitor decisions and follow-up actions.

Responsibilities include coordinating leadership meetings and institute-wide events, serving as a primary liaison among leadership, faculty, staff, and external partners, and supporting