Strategic Executive Assistant to HR & Leadership

Brooks Sports Inc; Seattle, Northern (WA, KY); Hybrid; USD 75,000 - 112,000; Full time

Benefits offered by this job

Medical benefits

Product discounts

Fitness discounts

Volunteer benefits

401K match

Generous PTO and holidays

Job summary

Brooks is seeking an Executive Assistant to provide high‑level administrative support to senior leadership at our Seattle HQ. You will manage calendars, organize meetings, arrange travel, and assist with special projects to keep executives focused on strategic priorities.

Ideal candidates have 3+ years in executive support, exceptional communication, and a proactive, discreet approach. This role emphasizes collaboration across departments and a strong eye for detail.

Qualifications

• Bachelor’s degree in a related field (preferred).
• 3+ years of executive-level support experience (scheduling, travel, expense management, and office operations).
• Proven ability to support multiple executives in global organizations.
• Strong written and verbal communication with stakeholders at all levels.
• Excellent organizational, time management, and prioritization skills.
• Demonstrated project management skills with minimal direction.
• Advanced attention to detail and discretion handling sensitive information.
• Proactive, resourceful and independent with process-improvement mindset.

Responsibilities

• Proactively manage executive calendars; schedule meetings and track RSVPs.
• Arrange domestic and international travel, lodging, visas, and expenses.
• Prepare correspondence, documents, and data entry as needed.
• Handle confidential information with discretion and integrity.
• Coordinate logistics for internal and external meetings; follow-up minutes and actions.
• Plan executive offsites, client/partner events, and senior leadership dinners.
• Provide on-site event support including setup and attendee communications.
• Identify process improvements to increase efficiency and workflows.
• Partner with HR, facilities, and other departments to support strategic initiatives.
• Support HR calendar meetings, offsites, venue reservations, and notes.

Skills

Executive support

Calendar management

Travel planning

Communication

Project management

Organizational skills

Microsoft Office

SharePoint

MS Teams

Discretion

Education

Bachelor’s degree in related field

Tools

Microsoft Office Suite

SharePoint

MS Teams

Zoom

Job description

Brooks is seeking an Executive Assistant to provide high‑level administrative support to senior leadership at our Seattle HQ. You will manage calendars, organize meetings, arrange travel, and assist with special projects to keep executives focused on strategic priorities.

Ideal candidates have 3+ years in executive support, exceptional communication, and a proactive, discreet approach. This role emphasizes collaboration across departments and a strong eye for detail.