Executive Assistant, Human Resources

Brooks Sports Inc; Seattle, Northern (WA, KY); Hybrid; USD 75,000 - 112,000; Full time

Benefits offered by this job

Medical benefits

Product discounts

Fitness discounts

Volunteer benefits

401K match

Generous PTO and holidays

Job summary

Brooks is seeking an Executive Assistant to provide high‑level administrative support to senior leadership at our Seattle HQ. You will manage calendars, organize meetings, arrange travel, and assist with special projects to keep executives focused on strategic priorities.

Ideal candidates have 3+ years in executive support, exceptional communication, and a proactive, discreet approach. This role emphasizes collaboration across departments and a strong eye for detail.

Qualifications

• Bachelor’s degree in a related field (preferred).
• 3+ years of executive-level support experience (scheduling, travel, expense management, and office operations).
• Proven ability to support multiple executives in global organizations.
• Strong written and verbal communication with stakeholders at all levels.
• Excellent organizational, time management, and prioritization skills.
• Demonstrated project management skills with minimal direction.
• Advanced attention to detail and discretion handling sensitive information.
• Proactive, resourceful and independent with process-improvement mindset.

Responsibilities

• Proactively manage executive calendars; schedule meetings and track RSVPs.
• Arrange domestic and international travel, lodging, visas, and expenses.
• Prepare correspondence, documents, and data entry as needed.
• Handle confidential information with discretion and integrity.
• Coordinate logistics for internal and external meetings; follow-up minutes and actions.
• Plan executive offsites, client/partner events, and senior leadership dinners.
• Provide on-site event support including setup and attendee communications.
• Identify process improvements to increase efficiency and workflows.
• Partner with HR, facilities, and other departments to support strategic initiatives.
• Support HR calendar meetings, offsites, venue reservations, and notes.

Skills

Executive support

Calendar management

Travel planning

Communication

Project management

Organizational skills

Microsoft Office

SharePoint

MS Teams

Discretion

Education

Bachelor’s degree in related field

Tools

Microsoft Office Suite

SharePoint

MS Teams

Zoom

Job description

Who We Are:

At Brooks, we believe movement is the key to feeling more alive. That’s why we’re driven to create gear and experiences that take people to the place that makes them feel more alive — whether it’s a headspace, a feeling, or a finish line.

Everyone who works at Brooks is propelled by a company culture that sparks excitement, fuels collaboration, inspires creativity, and ignites innovation.

Our brand values help bond us together and drive our success:

• Runner First
  • We act in the best interest of the runner
• Word is Bond
  • We do what we say we’ll do
• Champion Heart
  • We give our all in everything we do
• There is no “I” in Run
  • We stay generous with our humanity
• Keep Moving
  • We find ways to move every day, because joy is kinetic!

We welcome everyone from every walk of life looking to inspire others through the power of movement - because we’re all moving towards something. Let’s run there.

Your Job:

The Executive Assistant (EA) contributes meaningfully to productive, effective operations for executive/senior leadership of a growing, global, consumer brand. This individual is responsible for high-level administrative support including organizing meetings, contributing to projects, and facilitating effective communication. Organizational expertise, cross-departmental collaboration, efficiency, resourcefulness, adaptability, and professionalism are key. Serving as a trusted partner and resource both on the frontlines and behind the scenes, the Executive Assistant makes contributions that are instrumental in serving executive/senior leadership needs in support of their focus initiatives and strategic priorities.

Your Responsibilities:

Executive Support

• Proactively manage executive calendars including scheduling meetings, tracking RSVPs, and arranging commitments in support of the workflow most optimal for that leader.
• Arrange domestic and international travel, including transportation, lodging, visas, and expense reporting.
• Prepare correspondence, documents, and data entry as needed.
• Handle confidential information with discretion, sound judgment, and integrity.

Meeting & Event Management

• Coordinate and arrange logistics for internal and external meetings, including venue reservations, catering, AV/tech needs, (e.g., MS Teams/Zoom), and follow-up minutes/action items to track commitments and decisions to foster accountability.
• Plan and execute executive and team offsites, client/partner events, board meetings, parent company engagements, senior leadership team dinners, and other high-level engagements as needed/ as applicable for the teams you support.
• Provide on-site event support (set-up/clean-up), attendee communications, agenda planning, and document preparation.

Strategic & Operational Contributions

• Identify and implement process improvements to increase efficiency, optimize workflows, and improve day-to-day operations (e.g., expense management, reporting).
• Contribute to executive and organizational culture by supporting cross-departmental collaboration, bespoke projects, and special initiatives as needed for the teams/leaders you support.

Relationship Management

• Serve as a liaison between executives and internal/external stakeholders, engaging with professionalism, initiative, and poise.
• Develop and maintain strong working relationships with colleagues at all levels, partners, board members, parent company stakeholders, and vendors as needed or as applicable for the teams you support.
• Collaborate with other administrative staff to share best practices and drive efficiencies across the organization.

Additional Key Responsibilities:

• Serve as a resource for the Human Resources team, answering general questions and providing support related to travel, visa procurement, corporate card access, offsite planning, and other day-to-day operational needs
• Partner with HR leaders to execute HR team and strategy meetings and offsites including room/Teams reservations, scheduling, ordering food, setting agenda, room set up, capturing notes, and maintaining list of action items including follow up
• Partner with Facilities to manage headcount seating and support space planning for the Human Resources team
• Support coordination and execution of strategic HR initiatives that deliver measurable results across the business
• Track and manage HR card expenses, receipt management, and reconciliation
• Coordinate and arrange key cross-functional meetings based on the HR calendar, requests from Functional leads and other departments to include but not limited to:
• HR strategy meetings & offsites
• Executive Talent sessions
• Cultural Strength Sessions
• Comp Committee meetings

Qualifications:

• Bachelor’s degree in a related field (preferred).
• 3+ years of executive-level support experience (scheduling, travel, expense management, and office operations).
• Proven ability to support multiple executives/senior leaders and/or work in global organizations (preferred).
• Strong written and verbal communication skills; ability to interact effectively with executives and stakeholders at all levels.
• Excellent organizational, time management, and prioritization skills in fast-paced environments with multiple deadlines.
• Demonstrated project management skills with minimal direction, from planning through execution.
• Advanced attention to detail, accuracy, and discretion in handling sensitive information.
• Proactive, resourceful, and capable of working independently while driving process improvements.
• Technical proficiency: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Visio), SharePoint, MS Teams, Zoom; reporting and systems aptitude highly preferred.
• Curiosity/ability to leverage emerging tools (e.g., AI-powered productivity tools) to improve workflows is a plus.
• Comfortable in ambiguity, filling in the blanks on general direction of projects.
• Desire and excitement to try new things and create memorable moments and experiences that elevate morale and team performance.

Compensation:

The pay range for this position, based out of the Brooks Seattle HQ, is $74,985 - $112,478 per year. Base pay offered will vary depending on job-related knowledge, skills, and experience.

Other:

Brooks is proud to offer a robust benefits package to our employees and their families!

• Benefits- including medical, dental, vision, life and AD&D insurance, disability insurance, HSA and employer contribution, FSA, family & fertility assistance, 401K Savings Plan and match, employee assistance program, and transportation assistance.
• Paid Time Off- Brooks offers generous time off including five weeks of paid time off, eleven paid holidays, paid sick and parental leave.
• Bonus- in addition to base pay, Brooks employees may also be offered an annual bonus based on company performance.
• Perks- including product discounts, employee recognition, fitness discounts, volunteer and donation benefits.
• Location- You will spend 4 days per week in our Seattle offices, as we believe our organization flourishes when connections, collaboration, creativity, problem-solving, and celebrations happen in person.

At Brooks, we celebrate diversity & equity. We are committed to creating an inclusive environment, and encourage people of all backgrounds, perspectives, experiences, and skills to apply. Brooks is proud to be an equal employment opportunity employer. All employment decisions are made without regard to race, religion, creed, color, national origin, age, sex, gender, gender identity or expression, two-spirit identity, sexual orientation, genetic information, the presence of a physical, mental, or sensory disability, marital status, pregnancy (including childbirth and related conditions), caste, citizenship or immigration status, honorably discharged veteran or military status, actual or perceived victims of domestic violence, harassment, sexual assault or stalking, HIV or Hepatitis C infection, political ideology, use of a trained service animal by a person with a disability, or on any other basis protected by federal, state, or local law, or any other non-merit based factors.