Strategic Executive Assistant to GM & VP, Engineering

United States Digital Space LLC; Washington (District of Columbia); On-site; USD 136,000 - 170,000; Full time

Benefits offered by this job

Comprehensive health

Dental and vision coverage

Retirement benefits

Learning and development stipend

Generous PTO

Commuter stipend

Job summary

Scale AI is seeking an experienced Executive Assistant based in Washington, DC to support the General Manager and VP of Engineering of Public Sector. The role involves day-to-day operations, coordinating schedules, and serving as a trusted point of contact for internal and external stakeholders.

You will learn executives' working styles, act autonomously, and adapt to shifting priorities while helping to plan events and manage confidential information with discretion.

Qualifications

• 7+ years of experience as an executive assistant in a fast-paced environment.
• Exceptional organizational and time-management skills.
• Strong communication skills, both written and spoken.
• Proficiency in office productivity tools and ability to learn new software quickly.
• Experience in building and managing relationships with high-level external stakeholders, including government officials.
• Ability to work flexibly and adapt to changing priorities with multiple stakeholders involved.

Responsibilities

• Manage complex calendars and schedules for the team, including coordinating meetings, track travel and manage requests, and prioritizing commitments with team members.
• Book travel including flights, accommodation and transportation
• Manage bookings for client meals, events, and similar requests
• Act as a primary point of contact for internal and external stakeholders, including clients, partners, and government ministries
• Building strong relationships with key EAs and Chiefs of Staff of priority customers
• Handle high-level administrative tasks such as email management, expenses, document preparation and team administration
• Coordinate and plan internal team events, off-site meetings, and company initiatives
• Manage any high priority / VIP meetings, guest visits, etc.
• Plan and run team social events, keeping the events varied and within set budgets
• Manage confidential information with utmost discretion and professionalism

Skills

Executive support

Calendar management

Communication

Travel coordination

Stakeholder management

Tools

MS Office

Google Workspace

Job description

Scale AI is seeking an experienced Executive Assistant based in Washington, DC to support the General Manager and VP of Engineering of Public Sector. The role involves day-to-day operations, coordinating schedules, and serving as a trusted point of contact for internal and external stakeholders.

You will learn executives' working styles, act autonomously, and adapt to shifting priorities while helping to plan events and manage confidential information with discretion.