Strategic Executive Assistant to CEO | AI-Driven Ops

Granite Communication and Security LLC; Town of Florida (NY); On-site; USD 80,000 - 85,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

Paid Time Off

Paid Holidays

Job summary

Granite Communication and Security LLC seeks an Executive Personal Assistant to partner with the CEO, manage calendars, travel, and key priorities. The role blends executive support with personal and operational tasks, requiring discretion and independent judgment in a fast-paced environment.

The EPA will handle communications, prepare briefs and reports, and drive process improvements while coordinating with internal teams, vendors, and clients.

Qualifications

• Minimum 4+ years supporting C-level executives (CEO, COO, CFO, President, or equivalent).
• Experience managing executive calendars, communications, and competing priorities in a fast-paced environment.
• Experience handling confidential information with discretion and professionalism.
• Experience in construction, finance, real estate, or related industries preferred.
• Experience with process improvement, workflow optimization, or project coordination preferred.
• Exceptional organizational and time management skills.
• Strong written, verbal, and interpersonal communication abilities.

Responsibilities

• Manage and optimize the CEO's calendar, scheduling, travel, meetings, and strategic priorities.
• Monitor, prioritize, and manage a high volume of email communications.
• Draft, edit, and distribute executive communications and meeting materials.
• Prepare executive briefing documents highlighting priorities, deadlines, risks, and actions.
• Coordinate follow-ups with leadership, vendors, clients, and partners.
• Filter requests and protect executive time for high-priority matters.
• Conduct research and prepare executive-ready summaries and reports.
• Maintain strict confidentiality of sensitive information.

Skills

Calendar management

Executive support

Confidentiality

Communication

Time management

Problem-solving

Independent work

Relationship management

AI tools

Process improvement

Education

Bachelor's Degree

Equivalent professional experience

Tools

Microsoft Copilot

Monday.com

Outlook

Excel

Word

Adobe Acrobat

DocuSign

Job description

Granite Communication and Security LLC seeks an Executive Personal Assistant to partner with the CEO, manage calendars, travel, and key priorities. The role blends executive support with personal and operational tasks, requiring discretion and independent judgment in a fast-paced environment.

The EPA will handle communications, prepare briefs and reports, and drive process improvements while coordinating with internal teams, vendors, and clients.