Executive Assistant to the CEO — AI & Strategy

BillionScale; Seattle (WA); On-site; USD 70,000 - 95,000; Full time

Job summary

BillionScale in Seattle is looking for a Special Assistant to support the CEO in coordinating strategic initiatives and managing operational activities. The role focuses on project execution and involves preparing materials for stakeholders, managing schedules, and enhancing internal workflows with AI tools.

The ideal candidate will have strong organizational skills, attention to detail, and experience in project coordination, ensuring progress across workstreams and facilitating collaboration among teams.

Qualifications

• 4–6 years of professional experience in project coordination, consulting, or executive support.
• Experience preparing presentations and written briefing materials.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Support the implementation and use of AI tools to improve internal workflows.
• Develop and maintain workplans for priority initiatives.
• Manage the CEO’s calendar and coordinate scheduling.

Skills

Project coordination

Strong organizational skills

Excellent written and verbal communication skills

Attention to detail

Education

Bachelor's degree or equivalent professional experience

Tools

AI tools

PowerPoint

Job description

BillionScale in Seattle is looking for a Special Assistant to support the CEO in coordinating strategic initiatives and managing operational activities. The role focuses on project execution and involves preparing materials for stakeholders, managing schedules, and enhancing internal workflows with AI tools.

The ideal candidate will have strong organizational skills, attention to detail, and experience in project coordination, ensuring progress across workstreams and facilitating collaboration among teams.