Senior Executive Assistant, Public Sector Engineering

Scale AI; Washington (District of Columbia); On-site; USD 109,700 - 137,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement benefits

Learning and development stipend

Generous PTO

Commuter stipend

Job summary

Scale AI is seeking an experienced Executive Assistant based in Washington, DC to support the General Manager and VP of Engineering for Public Sector, with ad-hoc support to the Public Sector LT team. The role emphasizes autonomous work, discretion, and rapid response to shifting priorities.

You will manage calendars, book travel, coordinate events, and serve as a key liaison with clients, partners, and government ministries, maintaining strong relationships and ensuring smooth operations at

Qualifications

• 5+ years of executive assistant experience in fast-paced environments.
• Exceptional organizational and time-management skills.
• Strong written and spoken communication abilities.
• Proficiency with office productivity software and quick learning of new tools.
• Experience building relationships with high-level external stakeholders, including government entities.
• Flexible, able to adapt to changing priorities with multiple stakeholders.

Responsibilities

• Manage complex calendars and schedules for the team, coordinate meetings, track travel and requests.
• Book travel including flights, accommodation and transportation.
• Coordinate bookings for client meals, events, and similar requests.
• Serve as primary point of contact for internal and external stakeholders, including clients and government ministries.
• Build relationships with EAs and Chiefs of Staff of priority customers.
• Handle high-level administrative tasks such as email management, expenses, document prep and team admin.
• Coordinate and plan internal team events, off-site meetings, and company initiatives.
• Manage VIP meetings and guest visits.
• Plan and run team social events within budgets.
• Maintain confidentiality with utmost discretion and professionalism.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Communication skills

Adaptability

Tools

Office productivity tools

Job description

Scale AI is seeking an experienced Executive Assistant based in Washington, DC to support the General Manager and VP of Engineering for Public Sector, with ad-hoc support to the Public Sector LT team. The role emphasizes autonomous work, discretion, and rapid response to shifting priorities.

You will manage calendars, book travel, coordinate events, and serve as a key liaison with clients, partners, and government ministries, maintaining strong relationships and ensuring smooth operations at