Strategic Executive Assistant to VP of Engineering

Amazon Web Services (AWS); Seattle (WA); On-site; USD 83,000 - 130,000; Full time

Job summary

Amazon Data Services, Inc. in Seattle, WA is seeking an experienced administrative professional to support the VP of Engineering. This role requires the ability to complete complex tasks and small projects with little to no guidance, lead staff meetings and other business operations, and coordinate complex travel.

You will calendar critical and sensitive meetings, build relationships with executive assistants, and drive process improvements to create efficiency and scale for the leadership team.

Qualifications

• 5+ years of senior level leadership support, or 3+ years of Amazon experience.
• High school or equivalent diploma.
• Experience with Microsoft Office products and applications.

Responsibilities

• Provide seamless support to the Vice President and leadership team to support organizational priorities.
• Proactively manage leader's calendar with attention to accuracy, detail, and allocation of time to promote productivity; recognizing the need to re-prioritize as appropriate.
• Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources.
• Track and help drive completion of key deliverables and following up on outstanding items.
• Act as a liaison for direct reports.
• Drive and organize key team activities, such as staff meeting agendas, global team meetings, offsites, team-based events etc.
• Proactively look around corners and take the initiative to alert leaders on future actions required of them, potential scheduling conflicts and other forward-looking items.
• Anticipate challenges and plan accordingly ahead of need (outside of calendaring i.e. staffing, development, talent pipeline, etc.).
• Understand business priorities and proactively look for ways to improve processes to create efficiency and scale for the leadership team, ranging from organizational communication mechanisms to tools to planning meetings.
• Plan the annual organizational calendar and facilitate the integration and prioritization of emerging priorities.
• Support and, at times, manage small to medium projects based on organizational needs and professional development interests.
• Build relationships and work collaboratively with Executive Assistants throughout the team and across the company.

Skills

Senior leadership support

MS Office

Education

High school diploma

Job description

Amazon Data Services, Inc. in Seattle, WA is seeking an experienced administrative professional to support the VP of Engineering. This role requires the ability to complete complex tasks and small projects with little to no guidance, lead staff meetings and other business operations, and coordinate complex travel.

You will calendar critical and sensitive meetings, build relationships with executive assistants, and drive process improvements to create efficiency and scale for the leadership team.