Strategic Executive Assistant to Global Leaders

Alstom; Holloway Terrace (DE); On-site; USD 55,000 - 75,000; Full time

Job summary

Alstom in New Castle, DE is seeking an Executive Assistant to support senior leaders and manage complex schedules across global and local teams. You will streamline administrative processes, prepare high-level reports and presentations, and ensure confidentiality in handling sensitive information.

The role emphasizes cross-functional collaboration, travel/expense management, and adoption of digital tools to optimize workflows, with opportunities for professional development within a global

Qualifications

• 5+ years of experience in executive administrative support roles.
• Proficiency with Microsoft Office Suite (Excel, PowerPoint, Teams) and ability to create executive reports/presentations.
• Strong organizational and multitasking abilities to manage competing priorities.
• Experience with digital collaboration tools such as SharePoint or Concur for travel and expense management.
• Ability to draft and edit professional correspondence, presentations and internal communications with discretion.

Responsibilities

• Coordinate executive schedules and align across global and local teams for scalable operations.
• Facilitate cross-functional collaboration; prepare executive-level reports and presentations.
• Maintain administrative processes with document control, compliance tracking, and meeting logistics.
• Drive efficiency by implementing digital tools like Power Automate and SharePoint.
• Support leadership engagement and internal communications to promote knowledge sharing.

Skills

Executive support

MS Office Suite

Time management

Communication drafting

Confidentiality

Travel & expense

Tools

Power Automate

SharePoint

Microsoft Office

Job description

Alstom in New Castle, DE is seeking an Executive Assistant to support senior leaders and manage complex schedules across global and local teams. You will streamline administrative processes, prepare high-level reports and presentations, and ensure confidentiality in handling sensitive information.

The role emphasizes cross-functional collaboration, travel/expense management, and adoption of digital tools to optimize workflows, with opportunities for professional development within a global