Executive Assistant

Alstom; Holloway Terrace (DE); On-site; USD 55,000 - 75,000; Full time

Job summary

Alstom in New Castle, DE is seeking an Executive Assistant to support senior leaders and manage complex schedules across global and local teams. You will streamline administrative processes, prepare high-level reports and presentations, and ensure confidentiality in handling sensitive information.

The role emphasizes cross-functional collaboration, travel/expense management, and adoption of digital tools to optimize workflows, with opportunities for professional development within a global

Qualifications

• 5+ years of experience in executive administrative support roles.
• Proficiency with Microsoft Office Suite (Excel, PowerPoint, Teams) and ability to create executive reports/presentations.
• Strong organizational and multitasking abilities to manage competing priorities.
• Experience with digital collaboration tools such as SharePoint or Concur for travel and expense management.
• Ability to draft and edit professional correspondence, presentations and internal communications with discretion.

Responsibilities

• Coordinate executive schedules and align across global and local teams for scalable operations.
• Facilitate cross-functional collaboration; prepare executive-level reports and presentations.
• Maintain administrative processes with document control, compliance tracking, and meeting logistics.
• Drive efficiency by implementing digital tools like Power Automate and SharePoint.
• Support leadership engagement and internal communications to promote knowledge sharing.

Skills

Executive support

MS Office Suite

Time management

Communication drafting

Confidentiality

Travel & expense

Tools

Power Automate

SharePoint

Microsoft Office

Job description

Executive Assistant in New Castle, DE

At Alstom, we build what millions depend on daily - rail transportation systems that can't afford to fail. We're more than 85,000 people worldwide creating the industry's most diverse portfolio: high-speed trains, metros, trams, maintenance services and integrated systems.

More Than a Job: A Mission

We are seeking a proactive and detail-oriented Executive Assistant who thrives in a fast-paced environment and is passionate about supporting leaders who drive innovation in sustainable mobility. You will work alongside dedicated teams, ensuring operational excellence and enabling strategic decision-making that shapes the future of transportation.

Your Role, Your Impact

• Coordinate executive schedules and ensure seamless alignment across global and local teams for scalable operations.


• Facilitate cross-functional collaboration by managing communication channels and preparing executive-level reports and presentations.


• Maintain reliability in administrative processes through document control, compliance tracking, and meeting logistics.


• Drive innovation by implementing digital tools such as Microsoft Power Automate and SharePoint for workflow optimization.


• Promote knowledge sharing by maintaining internal communication platforms and supporting leadership engagement initiatives.

You'll work with sharp, committed teams solving complex challenges that shape the future of mobility, ensuring seamless integration of business and technology.

What You Bring

• 5+ years' related to an executive administrative assistant orsenior assistant.


• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Teams for executive reporting.


• Strong organizational and multitasking skills to manage competing priorities effectively.


• Experience with digital collaboration tools such as SharePoint or Concur for travel and expense management.


• Ability to draft and edit professional correspondence, presentations, and internal communications with precision.


• Understanding of confidentiality protocols and discretion in handling sensitive information.

How Success Is Measured

• Timely and accurate delivery of executive support tasks and strategic initiatives.


• Effective collaboration and communication across departments and leadership levels.


• Operational efficiency through reduced administrative errors and improved process reliability.

Alstom, A Great Place to Grow

• Empowered by cutting-edge technology and a clear sustainability vision.


• Global impact from a collaborative local office in New Castle.


• Career advancement through continuous learning and professional development programs.

Here, progress isn't always easy but the impact is real. Because the scale is massive, the tasks are complex when the system runs, the train moves, and the city connects that feeling stays with you. And the legacy lasts.

Alstom is a global company where our people vision and values embrace Diversity and Inclusion (D&I). Wherever we operate and across all our businesses, we want to create an inclusive culture in which diversity is welcomed and appreciated. By bringing together people from diverse backgrounds and giving everyone the opportunity to contribute with their knowledge, skills, experiences and perspectives, we also generate value for Alstom and its stakeholders.

Employment at Alstom is based solely on a person's merit and qualifications directly related to professional competence. Alstom does not discriminate against any employee or applicant because of race, creed, colour, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition (including breastfeeding), or any other basis protected by law.

It is Alstom's policy to comply with all applicable national, state and local laws pertaining to non-discrimination and equal opportunity. The Company's Equal Employment Opportunity (EEO) policy, as well as its affirmative action obligations, includes the full and complete support of the Company. Because it's just the right thing to do. We hope you think so, too.

Job Type: Experienced

Job Segment

Executive Assistant, Secretary, Administrative Assistant, Document Control, Sharepoint, Administrative, Technology