Executive Assistant

Forge Search; Greensboro, Winston-Salem, High Point (NC, NC, NC); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Life insurance

Short- and long-term disability

Parental leave

401(k) with company match

PTO and holidays

Tuition reimbursement

Job summary

Forge Search is seeking an experienced Executive Assistant to serve as a trusted partner to the Managing Director of its North American business. This highly visible role supports senior leadership, manages priorities, and enhances executive workflows.

The successful candidate will handle complex calendars, prepare briefing materials, and coordinate international travel while maintaining discretion and professionalism on a global platform.

Qualifications

• 5+ years of experience supporting senior executives in an Executive Assistant, Senior Administrative Assistant, or similar capacity.
• Demonstrated ability to build trust and operate with a high degree of discretion and confidentiality.
• Strong executive presence with polished written, verbal, and interpersonal communication skills.
• Highly organized and able to prioritize competing demands in a fast-moving environment.
• Proactive, resourceful, and comfortable working independently with limited direction.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong presentation skills with the ability to create clean, professional, executive-level materials; Canva experience is a plus.
• Experience working within an international organization or alongside European teams is a plus.

Responsibilities

• Partner with the Managing Director to proactively manage priorities, schedules, communication, and follow-up.
• Manage a complex, high-volume calendar across multiple departments and time zones.
• Monitor and organize executive email communications, identify priorities, and draft responses as appropriate.
• Prepare executive summaries, briefing materials, talking points, meeting agendas, and other leadership communications.
• Act as a liaison between the Managing Director and internal and external stakeholders, representing the executive office with professionalism and discretion.
• Coordinate reporting and information across departments, ensuring deadlines, action items, and leadership priorities stay on track.
• Create, edit, and format polished, modern presentations and visual materials for executive and board-level audiences.
• Coordinate executive meetings, leadership events, and offsites.
• Manage domestic and international travel arrangements, including detailed itineraries and logistics.
• Anticipate needs, identify potential issues, and take initiative to keep executive priorities moving forward.

Skills

Discretion & confidentiality

Executive presence

Organization

Proactiveness

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Canva

Job description

We are partnering with a global manufacturing organization seeking an experienced Executive Assistant to serve as a trusted partner to the Managing Director of its North American business. This is a highly visible role for a polished, proactive professional who thrives in a fast-paced environment and enjoys working closely with senior leadership.

Beyond traditional executive support, this individual will help keep priorities moving across the organization—managing a complex calendar and inbox, coordinating leadership reporting and follow-up, preparing executive-level presentations and briefing materials, and anticipating needs before they arise.

Essential Duties & Functions

• Serve as a trusted partner to the Managing Director, proactively managing priorities, schedules, communication, and follow-up.
• Manage a complex, high-volume calendar across multiple departments and time zones.
• Monitor and organize executive email communications, identify priorities, and draft responses as appropriate.
• Prepare executive summaries, briefing materials, talking points, meeting agendas, and other leadership communications.
• Act as a liaison between the Managing Director and internal and external stakeholders, representing the executive office with professionalism and discretion.
• Coordinate reporting and information across departments, ensuring deadlines, action items, and leadership priorities stay on track.
• Create, edit, and format polished, modern presentations and visual materials for executive and board-level audiences.
• Coordinate executive meetings, leadership events, and offsites.
• Manage domestic and international travel arrangements, including detailed itineraries and logistics.
• Anticipate needs, identify potential issues, and take initiative to keep executive priorities moving forward.

Qualifications

• 5+ years of experience supporting senior executives in an Executive Assistant, Senior Administrative Assistant, or similar capacity.
• Demonstrated ability to build trust and operate with a high degree of discretion and confidentiality.
• Strong executive presence with polished written, verbal, and interpersonal communication skills.
• Highly organized and able to prioritize competing demands in a fast-moving environment.
• Proactive, resourceful, and comfortable working independently with limited direction.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong presentation skills with the ability to create clean, professional, executive-level materials; Canva experience is a plus.
• Experience working within an international organization or alongside European teams is a plus.
• German language skills are a plus but not required.

Why Join

• Partner directly with the Managing Director in a highly visible, high-trust role.
• Gain exposure to executive decision-making and board-level interactions within a global organization.
• Have the opportunity to improve executive workflows, reporting, communication, and processes rather than simply maintain them.
• Join an established international manufacturer with more than 100 years of history and a growing North American presence.
• Company-paid life insurance, short- and long-term disability insurance, and parental leave.
• 401(k) with company match.
• 20 days of PTO plus 11 company holidays, including a floating holiday.
• Tuition reimbursement, training, and career development opportunities.