Strategic Executive Assistant to EVP

ATC; City of Pewaukee (WI); On-site; USD 51,000 - 60,000; Full time

Job summary

ATC is seeking an Executive Assistant to the Executive Vice President to act as a trusted operational partner, strengthening executive effectiveness and alignment. You will manage schedules, coordinate travel and events, prepare confidential materials, and support critical initiatives with discretion.

You will build relationships across ATC and with external stakeholders, proofread communications, and ensure continuity across the executive team.

Qualifications

• Seven years of progressive experience supporting and/or managing work for a senior-level officer.
• Experience coordinating complex calendars, travel, meetings, conferences, and events.
• Experience with executive correspondence, presentations, agendas, confidential materials, and cross-functional communication.
• Experience with MS Office suite and co-pilot; familiarity with Concur, Workday, Oracle, and Onspring.
• Working knowledge of budgeting, expense reporting, forecasts, and financial reporting.

Responsibilities

• Manage complex executive calendars, scheduling conflicts, meetings, travel, and priority coordination.
• Prepare agendas, correspondence, reports, presentations, and confidential materials.
• Coordinate onsite and offsite meetings, conferences, events, and executive-suite coverage.
• Serve as a liaison among leaders, teams, board members, regulators, customers, and business partners.
• Proofread and edit polished executive communications for varied audiences.
• Maintain stakeholder follow-through and continuity across the Executive suite.
• Independently execute special assignments and coordinate recurring departmental work.
• Track project activities, deliverables, time entry, and committee responsibilities.
• Maintain organized records, dependable handoffs, and operational continuity.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Process improvement

Proofreading

Cross-functional collaboration

Time management

Education

High School Diploma

Business degree preferred

Equivalent education/experience considered

Tools

MS Office

Concur

Workday

Oracle

Onspring

Job description

ATC is seeking an Executive Assistant to the Executive Vice President to act as a trusted operational partner, strengthening executive effectiveness and alignment. You will manage schedules, coordinate travel and events, prepare confidential materials, and support critical initiatives with discretion.

You will build relationships across ATC and with external stakeholders, proofread communications, and ensure continuity across the executive team.