Strategic Executive Assistant & Operations Partner

atcllc; City of Pewaukee (WI); On-site; USD 60,000 - 90,000; Full time

Job summary

ATC in Wisconsin seeks an Executive Assistant to partner with executive leadership, manage calendars, coordinate meetings, and organize travel. You will act as a trusted administrative partner supporting enterprise initiatives and shaping organizational effectiveness.

The role requires professional communication, discretion with sensitive information, and the ability to juggle multiple priorities across teams, customers, and community partners while driving efficiency with technology and

Qualifications

• Three or more years of experience supporting executives or senior leaders.
• Strong proficiency with Microsoft Office applications.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage confidential and sensitive information.
• Adaptability to changing priorities and needs.

Responsibilities

• Manage complex executive calendars, priorities, and scheduling conflicts.
• Coordinate meetings, agendas, leadership events, and executive communications.
• Plan and organize executive travel, conferences, off-site meetings, and large onsite events.
• Serve as a trusted liaison between executives, employees, customers, partners, and community stakeholders.
• Handle highly sensitive information with professionalism and discretion.
• Support multiple executives, teams, and enterprise initiatives.
• Maintain records, files, systems, and administrative processes.
• Provide backup support and help ensure continuity across the Executive Suite.

Skills

Executive support

Calendar management

Travel planning

Cross-functional liaison

Communication

Confidential handling

Education

High School Diploma

Tools

Microsoft Office

Job description

ATC in Wisconsin seeks an Executive Assistant to partner with executive leadership, manage calendars, coordinate meetings, and organize travel. You will act as a trusted administrative partner supporting enterprise initiatives and shaping organizational effectiveness.

The role requires professional communication, discretion with sensitive information, and the ability to juggle multiple priorities across teams, customers, and community partners while driving efficiency with technology and