Strategic Executive Assistant: Projects, Scheduling & Ops

atcllc; City of Pewaukee (WI); On-site; USD 50,000 - 75,000; Full time

Job summary

ATC is seeking an Executive Assistant in Wisconsin to partner with our leadership team, manage calendars, coordinate events, and drive organizational efficiency. You will interact with employees, customers, and partners while safeguarding confidential information and supporting enterprise initiatives.

The role emphasizes problem solving, relationship building, and adaptability in a dynamic environment, with opportunities to impact strategic priorities and operational effectiveness.

Qualifications

• Three or more years supporting executives or senior leaders.
• Proficiency with Microsoft Office: Outlook, Word, Excel, PowerPoint.
• Excellent written and verbal communication; strong organizational skills.
• Ability to handle confidential information with discretion.
• Ability to adapt quickly to changing priorities and needs.

Responsibilities

• Partner with executive leadership to manage calendars and priorities.
• Plan and coordinate meetings, agendas, leadership events, and communications.
• Organize executive travel, conferences, off-site meetings, and large onsite events.
• Serve as a trusted liaison among executives, staff, customers, partners, and stakeholders.
• Draft reports, dashboards, and presentations; support budget tracking and forecasts.
• Identify opportunities to streamline processes and leverage automation.

Skills

Executive support

Calendar management

Communication

Confidential handling

Project coordination

Adaptability

Education

High School Diploma

Associate's or Bachelor's degree

Tools

Concur

Workday

Oracle

SharePoint

AI productivity tools

Job description

ATC is seeking an Executive Assistant in Wisconsin to partner with our leadership team, manage calendars, coordinate events, and drive organizational efficiency. You will interact with employees, customers, and partners while safeguarding confidential information and supporting enterprise initiatives.

The role emphasizes problem solving, relationship building, and adaptability in a dynamic environment, with opportunities to impact strategic priorities and operational effectiveness.