Strategic Executive Assistant to COO - Hybrid Bay Area

Precision Labs; Mountain View (CA); Hybrid; USD 100.000 - 140.000; Vollzeit

Benefits dieser Stelle

Medical coverage

Vision coverage

Dental coverage

Generous time-off policy

401k plan

Home office improvement stipend

Annual education and wellness stipends

Regular events

Healthy lunches daily

Zusammenfassung

Glean, based in Mountain View, CA, is seeking an Executive Assistant to the COO to serve as a trusted partner and enable the COO to operate at scale in a fast-growing environment.

You will manage calendars, travel, reimbursements, decks and communications, while building structure and processes to support growth. This hybrid role requires onsite presence in Mountain View and collaboration across teams.

Qualifikationen

• 5+ years of experience as an Executive Assistant or in a similar role supporting senior executives.
• Demonstrated executive partnership instincts and ability to go beyond administration.
• Highly organized, detail-oriented and able to manage multiple priorities with calmness.
• Excellent verbal and written communication and ability to interact with senior leaders.
• Discretion and professionalism in handling confidential information.
• Proactive, resourceful and able to create structure where it does not yet exist.
• Comfortable operating in ambiguity and building processes in a growth-stage company.
• Based in the Bay Area with ability to be onsite regularly.

Aufgaben

• Provide comprehensive administrative support to the COO, including complex calendar management, travel coordination, expenses, meeting preparation, and follow-up.
• Coordinate priorities, meetings, communications, and operating rhythms across teams within the COO org.
• Manage communication flow on behalf of the COO, surfacing issues and ensuring timely follow-through.
• Prepare decks, briefing notes, agendas, and supporting documents for internal and external meetings.
• Coordinate onsite logistics, visitor support, and day-of execution for executive meetings.
• Handle highly sensitive information with exceptional discretion and professionalism.
• Act as a trusted thought partner to help the COO stay ahead of priorities and maintain clarity in a fast-paced environment.
• Build lightweight systems and workflows to scale the COO organization over time.
• Collaborate with other Executive Assistants and cross-functional stakeholders for strong coordination.

Kenntnisse

Executive support

Prioritization

Communication

Discretion

Organizational skills

Ambiguity handling

Tech-savvy

Tools

Google Workspace

Slack

Zoom

Jobbeschreibung

Glean, based in Mountain View, CA, is seeking an Executive Assistant to the COO to serve as a trusted partner and enable the COO to operate at scale in a fast-growing environment.

You will manage calendars, travel, reimbursements, decks and communications, while building structure and processes to support growth. This hybrid role requires onsite presence in Mountain View and collaboration across teams.