Executive Assistant to COO & MD — Strategic Partner

DivcoWest; San Francisco (CA); On-site; USD 110,000 - 120,000; Full time

Benefits offered by this job

Annual bonus

Full benefits

401k match

Flexible vacation policy

Weekly lunch stipend

Job summary

Divco West Services, LLC in San Francisco, CA seeks a proactive Executive Assistant to support the COO and Managing Director, with coverage across the Administration team. The role requires in-office presence five days a week and entails organizing schedules, travel, and communications while handling confidential information.

The ideal candidate is adaptable, organized, and capable of balancing high-priority partnerships with flexible support across executives and peers.

Qualifications

• 3-5 years of experience in administrative, executive support, or office coordination.
• Experience supporting senior leadership is a plus.
• Strong communication; professional representation of executives.
• Ability to manage multiple priorities and adapt quickly.

Responsibilities

• Manage COO calendar, travel plans, and expenses.
• Prepare correspondence, presentations, and board materials.
• Coordinate COO meetings, agendas, and events with logistics.
• Support Managing Director with calendar, travel, and communications.
• Provide flexible coverage for other team members and optimize processes.

Skills

Executive support

Calendar management

Travel coordination

Communication

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Google Workspace

Job description

Divco West Services, LLC in San Francisco, CA seeks a proactive Executive Assistant to support the COO and Managing Director, with coverage across the Administration team. The role requires in-office presence five days a week and entails organizing schedules, travel, and communications while handling confidential information.

The ideal candidate is adaptable, organized, and capable of balancing high-priority partnerships with flexible support across executives and peers.