Executive Assistant to CEO — Strategic Partner & Gatekeeper

Doxel

San Francisco (CA)

On-site

USD 100,000 - 150,000

Full time

9 days ago

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Benefits offered by this job

Remote-first culture

Comprehensive Health Insurance

Home Office Stipend

Monthly allowance for cell phone and 1

Flexible PTO

Job summary

Doxel in the San Francisco Bay Area is seeking an Executive Assistant to the CEO for a full-time, in-office role at our corporate headquarters. You will act as the strategic gatekeeper, coordinating calendars, drafting high-level communications, and preparing materials for leadership reviews.

Ideal candidates bring 5–10 years of CEO support, exceptional confidentiality, and a proactive, tech-savvy approach.

Qualifications

5–10 years of dedicated experience supporting a corporate CEO/founder.
Strict confidentiality: handling hyper-sensitive financial, corporate and private information with discretion.
Thrives in a fast-paced, high-pressure environment with resilience under direct feedback.
Tech adaptability: proficient with Google Workspace, Word, Excel, PowerPoint, Slack and travel/expense tools.
AI adaptability: leverage AI platforms to automate routine admin tasks and boost productivity.

Responsibilities

Manage CEO calendar across multiple priorities, time zones, and board commitments.
Filter and draft high-level executive correspondence and memos.
Coordinate meetings, capture minutes, track follow-ups, and assist with decks and financial reviews.
Plan and manage complex travel itineraries and real-time contingency handling.
Serve as trusted gatekeeper and operational anchor for the CEO and leadership team.