Executive Assistant to CEO — Operations & Global Calendar

Elliott Scott - HR search & recruitment; San Jose (CA); On-site; USD 110,000 - 145,000; Full time

Job summary

We are partnering with a high-growth consumer technology company to hire an Executive Assistant for the CEO Office in San Jose, California. The role blends executive support, office operations, and cross-functional project coordination at the highest level.

You will report to the Chief of Staff and support the CEO and leadership team while helping keep priorities on track in a fast-moving environment. The ideal candidate has 5+ years in executive support, plus experience with workplace

Qualifications

• 5+ years of Executive Assistant or similar executive support experience, ideally in a technology company
• Experience with workplace operations, facilities, procurement, and office administration in a fast-growing org
• Comfort supporting C-level executives while remaining hands-on with operational execution

Responsibilities

• Managing complex executive calendars, scheduling, and meeting coordination across global time zones
• Coordinating domestic and international travel arrangements and executive logistics
• Supporting CEO Office initiatives through research, project coordination, and follow-through
• Organizing executive reviews, leadership meetings, agendas, and action tracking
• Building and maintaining systems for requests, priorities, documentation, and follow-ups
• Managing workplace operations, facilities, vendors, and office administration
• Serving as the primary liaison with workplace and facilities partners
• Supporting executive events, leadership meetings, offsites, and employee experience initiatives
• Managing procurement, budgets, office supplies, asset inventories, and operational projects
• Handling highly confidential information with discretion and professionalism

Skills

Executive support

Calendar management

Travel coordination

Project coordination

Office operations

Vendor management

Discretion & confidentiality

Stakeholder management

Tools

Google Workspace

Slack

Notion

Job description

We are partnering with a high-growth consumer technology company to hire an Executive Assistant for the CEO Office in San Jose, California. The role blends executive support, office operations, and cross-functional project coordination at the highest level.

You will report to the Chief of Staff and support the CEO and leadership team while helping keep priorities on track in a fast-moving environment. The ideal candidate has 5+ years in executive support, plus experience with workplace