Executive Assistant to CEO - Hybrid SF

Patreon; San Francisco (CA); Hybrid; USD 110,000 - 160,000; Full time

Benefits offered by this job

Healthcare

401(k) plan

Hybrid work model

Job summary

Patreon is seeking an Executive Assistant for the Office of the CEO in San Francisco. You will support the CEO and Co-Founder, partner with the Chief of Staff, and help manage complex calendars, travel, and meeting logistics in a hybrid in-office model.

You will handle inbox management, agenda creation, notes, and cross-functional coordination, while maintaining confidentiality and delivering high-quality administrative support to the executive team.

Qualifications

• 3–5 years EA experience supporting C-level executives in startup or high-growth environments.
• Experience supporting executives in both business and personal capacities, ideally including family office experience or close cross-functional partnership with a personal-side EA.
• This is a San Francisco based role for a hybrid model company, in office 3 days/week.
• Extremely organized and detail oriented.
• Exercises sound judgment, confidentiality and professionalism.
• Moves quickly without sacrificing efficiency or effectiveness.
• Prioritizes shifting demands with a high degree of accuracy and consistent follow up.
• Excellent written and verbal communication skills.
• Strong project management skills; able to build and run systems and processes independently.
• Ability to work autonomously, problem solve, think five steps ahead, and create/maintain structure and processes.
• Advanced knowledge of business-related tools including Google Suite, Slack, Notion, and AI tools, with strong AI fluency.

Responsibilities

• Proactively manage calendars 3–6 months out, aligning with Biz Ops and exec calendars.
• Maintain the CEO’s inbox and draft correspondence.
• Create meeting agendas and presentations with the Chief of Staff.
• Attend meetings, take notes, track action items and deliverables.
• Coordinate offsites and events for the Executive Team.
• Manage CEO travel and some personal travel, including bookings and logistics.
• Build quarterly/annual travel lookaheads with the family office for long-range planning.
• Code receipts, expenses, and reimbursements; maintain organized records.
• Develop project management processes for cross-functional initiatives.

Skills

EA experience

C-level support

Organization & detail

Confidentiality

Project management

Communication skills

Autonomous work

AI productivity tools

Google Workspace

Slack

Notion

AI tools

Tools

Google Suite

Slack

Notion

AI tools

Job description

Patreon is seeking an Executive Assistant for the Office of the CEO in San Francisco. You will support the CEO and Co-Founder, partner with the Chief of Staff, and help manage complex calendars, travel, and meeting logistics in a hybrid in-office model.

You will handle inbox management, agenda creation, notes, and cross-functional coordination, while maintaining confidentiality and delivering high-quality administrative support to the executive team.