Strategic Executive Assistant to City Manager

City-of-Morgantow; Morgantown (WV); On-site; USD 24,000 - 34,000; Full time

Job summary

City of Morgantown seeks an Executive Assistant to support the City Manager with secretarial, clerical, and administrative tasks essential to implementing Council policies and maintaining inter-governmental relations.

The role handles scheduling, agenda preparation, travel arrangements, and coordinating with departments while maintaining confidentiality and a professional image for the City.

Qualifications

• Associate degree in a related field or completion of specialized technical, business, or vocational training equivalent to two years of post-secondary education.
• Requires a minimum of five (5) years of progressively responsible administrative support to executive leadership, or an equivalent combination of education, training, and experience.
• Demonstrated proficiency in office administration, executive support, business communications, records management, calendar and meeting coordination, and the use of modern office technology and software applications.

Responsibilities

• Supports the City Manager and Assistant City Manager with scheduling and following up on a variety of items coordinating both within and outside the organization.
• Reads and routes incoming mail. Locates and attaches appropriate file for correspondence to be answered. Prepare outgoing mail.
• Files correspondence and other records.
• Answers telephone and give information to callers or routes call to appropriate official and places outgoing calls.
• Maintains appointment calendar; sets up and organizes meetings; tracks deadlines and resolutions of important issues.
• Greets visitors, ascertains nature of business, and conducts visitors to the appropriate person.
• Prepares agendas for staff and other designated meetings; completes calendar for upcoming meetings; prepares summary of meetings.
• Complies data for meetings, reports, community presentations, council meetings, and legislative presentations.

Skills

Administrative support

Executive support

Calendar management

Records management

Office software

Communication skills

Public relations

Education

Associate degree

Bachelor's degree

Tools

Microsoft Office

Job description

City of Morgantown seeks an Executive Assistant to support the City Manager with secretarial, clerical, and administrative tasks essential to implementing Council policies and maintaining inter-governmental relations.

The role handles scheduling, agenda preparation, travel arrangements, and coordinating with departments while maintaining confidentiality and a professional image for the City.