Executive Assistant to City Manager

City of Henderson Kentucky; Henderson (KY); On-site; USD 42,000 - 56,000; Full time

Job summary

City of Henderson Kentucky seeks an Executive Assistant to provide confidential administrative support to the Office of the City Manager. The role will manage scheduling, agenda preparation, correspondence, and coordination with the Board of Commissioners and department heads.

The position requires a high school diploma (Associate’s degree preferred), six years of executive secretarial experience, strong communication, and proficiency in Microsoft Office and desktop publishing.

Qualifications

• High school diploma required; Associate’s degree preferred; 6 years progressively responsible experience that includes executive secretarial work.
• Excellent analytical skills, interpersonal skills, problem solving skills, strong communication, writing and editing skills.
• Proficiency in Microsoft Office products including Word, Excel, Power Point, and Desktop Publishing.

Responsibilities

• Provide administrative and secretarial support with discretion and prioritize multiple assignments.
• Gathers, organizes, and prepares items for meeting agenda and distributes materials to Board, City Manager, and department heads.
• Answer phones, screen calls, relay messages, and route inquiries; manage travel arrangements and calendar.
• Process permits and administrative tasks such as right-of-way permits and event permits.
• Maintain records, payroll, expenses, and prepare budget forms and notices.

Skills

Executive secretarial

Microsoft Office

Communication

Typing 40 wpm

Education

Associate's degree preferred

Tools

Desktop publishing

Word processing

Job description

City of Henderson Kentucky seeks an Executive Assistant to provide confidential administrative support to the Office of the City Manager. The role will manage scheduling, agenda preparation, correspondence, and coordination with the Board of Commissioners and department heads.

The position requires a high school diploma (Associate’s degree preferred), six years of executive secretarial experience, strong communication, and proficiency in Microsoft Office and desktop publishing.