Strategic Executive Assistant to CIO | Calendar & Ops

Scorpion Therapeutics; West Chester (Chester County); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Vacation & Sick Time

Holiday Pay

Parental Leave

Bereavement Leave

Volunteer Leave

Job summary

DePuy Synthes is seeking a Sr. Executive Administrative Assistant to support the CIO and senior leaders in a hybrid role across multiple US locations. You will manage complex calendars, prepare exec-ready materials, and coordinate cross-functional meetings with discretion and strategic insight.

This role requires a bachelor’s degree and 8+ years of executive support in matrixed organizations, with proficiency in Concur, MS Office, and AI-enabled productivity tools.

Qualifications

• Bachelor’s degree required.
• 8+ years executive coordination in complex organizations.
• Experience using AI tools to boost productivity.
• Proficient with Concur Travel & Expense, MS Office, Excel and PowerPoint.
• Advanced calendar/meeting/event management and gatekeeping.
• Excellent written and verbal communication; high discretion.

Responsibilities

• Act as trusted partner to SVP/VPs and manage demanding schedules.
• Plan executive cadence: leadership meetings, board-adjacent activity, forums.
• Coordinate internal/external meetings; prep agendas and materials.
• Draft executive communications; manage action items for senior leaders.
• Oversee office operations and vendor coordination; provide admin backup.
• Support travel, lodging, and expense processing; ensure policy compliance.
• Coordinate offsites, visitor management, and compliance tracking.

Skills

Executive coordination

AI tools proficiency

Calendar management across time zones

Gatekeeping / scheduling

Discretion and judgment

Vendor coordination

Communication

Concur Travel & Expense

Microsoft Office Suite

Education

Bachelor’s degree

Tools

Concur Travel & Expense

Microsoft Office Suite

Excel

PowerPoint

Job description

DePuy Synthes is seeking a Sr. Executive Administrative Assistant to support the CIO and senior leaders in a hybrid role across multiple US locations. You will manage complex calendars, prepare exec-ready materials, and coordinate cross-functional meetings with discretion and strategic insight.

This role requires a bachelor’s degree and 8+ years of executive support in matrixed organizations, with proficiency in Concur, MS Office, and AI-enabled productivity tools.