Strategic Executive Assistant & Operations Partner

Obsidian CIO; New York (NY); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Annual performance bonus

Medical and dental coverage

401(k) with company match

Paid time off

Job summary

Obsidian CIO is seeking an Executive Assistant & Operations Associate to work directly with the CEO in New York. This hands-on role blends calendar management, project support, and operational tasks in a fast-moving firm.

You will manage complex calendars, draft materials, coordinate with vendors, and drive internal process improvements while growing into more strategic responsibilities. Competitive compensation and comprehensive benefits offered.

Qualifications

• 4–6 years of experience in administrative or executive support roles.
• Demonstrated independent judgment and ownership of outcomes.
• Interest in growing into strategic, project-based work over time.
• Exceptional organizational, prioritization, and multitasking abilities with high attention to detail.
• Advanced proficiency with Microsoft Office.

Responsibilities

• Manage the CEO's calendar, scheduling, prioritizing, and resolving conflicts.
• Prepare agendas, briefing materials, and track follow-ups to completion.
• Draft and format decks for client meetings and internal updates.
• Develop project timelines, track milestones, monitor progress, and escalate barriers.
• Provide regular status updates on active projects and maintain documentation.
• Analyze and report on key metrics; assist with budgeting and vendor cost analysis as growth occurs.
• Maintain document organization and strict confidentiality.
• Triaga email and draft responses; handle travel arrangements and expense tracking.
• Coordinate logistics for team, vendors, partners, and events.
• Perform other operational and administrative duties as assigned.

Skills

Independent judgment

Project coordination

Discretion

Organizational skills

Communication

Attention to detail

Ownership mindset

Team collaboration

Proactive mindset

Tools

Microsoft Office (Outlook, Excel, PowerPoint)

Job description

Obsidian CIO is seeking an Executive Assistant & Operations Associate to work directly with the CEO in New York. This hands-on role blends calendar management, project support, and operational tasks in a fast-moving firm.

You will manage complex calendars, draft materials, coordinate with vendors, and drive internal process improvements while growing into more strategic responsibilities. Competitive compensation and comprehensive benefits offered.